Item 16 - Award of Twin Peaks Rd Wood Fencing Contract AGENDA REPORT SUMMARY
,'O: Honorable Mayor and Members of L..he City Council
FROM: James L. Bowersox, City Man~ ·
INITIATED BY: Jim Howell, Director of Public Work~
DATE: April 15, 2003
v
SUBJECT: Award of Twin Peaks Road Wood Fencing Contract
ABSTRACT
The Twin Peaks Wood Fencing Contract involves the removal and reconstruction of an existing 330
linear-foot, wood fence that had fallen during the January 2003 windstorms. The Public Works
Department advertised a Notice Inviting Bids (Bid #03-023)for this project. Three bids were received
on March 18, 2003, and staff finds Hurricane & Poway Fence Co. to be the lowest, responsible bidder.
Staff recommends that a contract be awarded to Hurricane & Poway Fence Co. in the amount of
$13,704.00.
FISCAL IMPACT
- Sufficient funds are available in Account 0421-4120 to complete this project.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report has been mailed to Hurricane & Poway Fence Co.
RECOMMENDATION
It is recommended that the City Council award the contract to Hurricane & Poway Fence Co. in the
amount of $13,704.00.
ACTION
1 of 3 April IS, 2003, Item
CITYOF POWAY
AGENDA REPORT
This report is Included on the Cortsent Calendar. There will be no separate discussion of the report prior to app~val by the City Council ur~less members of t~e Council,
staff or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion, please fill out a slip
Indicating the report number and give it to the City Clerk prior to ~he beginning of the City Council meeting.
TO: Honorable Mayor and Members~)e City Council
FROM: James L. Bowersox, City Man~[i~-,..~ · .
INITIATED BY: Jim Howell, Director of Public Work~
Dennis Quillen, Assistance Director o-Fl~blic Works
Patricia Nelson, Assessment District S~ialist~)o~-'
DATE: April 15, 2003
SUBJECT: Award of Twin Peaks Road Wood Fencing Contract
BACKGROUND
On January 6, 2003, Southern California experienced high winds causing a multitude of
damages. Among facilities damaged within Landscape Maintenance District 83-1A was the
wood fence on the north side of Twin Peaks Road just east of Pomerado Road. This wood
fence acts as a sound barrier and privacy for three properties at the busiest intersection in
Poway.
The Public Works Department advertised a Notice Inviting Bids (Bid #03-023) for the removal
and reconstruction of the 330-foot wood fence.
FINDINGS
The following bids were opened on March 18, 2003:
1. Harbor Bay, Inc., Vista Nonresponsive
2. Hurricane & Poway Fence Co., Ramona $'13,704.00
3. Sentry Fence Co., Poway $13,900.00
The lowest bid (#1 of 3) submitted by Harbor Bay did not meet all of the project specifications.
Therefore, the bid is declared to be nonresponsive. The next lowest bid submitted by Hurricane
& Poway Fence Co. meets all the project specifications and is determined to be the lowest
responsive, responsible bid. Hurricane & Poway Fence Co. has performed fencing work for the
City in the past.
2of3 April 15, 2003, Item # I~ ~
Award of Twin Peaks Wood Fence Project
April 15, 2003
Page 2
This is a lump sum contract for the removal and reconstruction of a 330-foot wood fence.
Construction is to commence within 15 days of Notice to Start Work and be completed within 14
days. Once work is accepted upon completion, the contract ends.
FISCAL IMPACT
Sufficient funds are available in Account 0421-4120 to complete this project.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report has been mailed to Hurricane & Poway Fence Co.
RECOMMENDATION
It is recommended that the City Council award the contract to Hurricane & Poway Fence Co. in
the amount of $13,704.00.
3of3 April 15, 2003, Item#