Item 8.1 - Ammnd to Agreement CDBG
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AGENDA REPORT SUMMARY
- TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Ma~
INITIATED BY: John D. Fitch, Assistant City Manager~lt ~
Warren H. Shafer, Director of Redevelopm~nt Service vJ~
David Narevsky, Redevelopment Manager ~
Kris Gridley, Redevelopment Coordinator ~
DATE: September 12, 1995
SUBJECI': Amendment to Agreement between the City of Poway and the County of San
Diego for Management and Implementation of the Community Development
Block Grant Funded Housing Rehabilitation Program
ABSTRACT
In order to provide additional funding for the continued implementation of the
Community Development Block Grant (CDBG) funded Housing Rehabilitation Program, an
amendment to Management and Implementation Agreement #34766 between the City and the
County is required. The City Council/Redevelopment Agency approved an Amendment
document on September 5, 1995. This item has been rescheduled because the County has
requested some modifications to the Amendment document.
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ENVIRONMENTAL REVIEW
An Environmental Review of the CDBG Housing Rehabilitation Program was conducted at the
time the Program was initially approved. No additional review is required for the
proposed Amendment.
FISCAL IMPACT
On September 5 the City Council/Redevelopment Agency appropriated $154,250 from the
Redevelopment Agency BO% unappropriated fund balance (Account #436-8912) to cover
project costs prior to receiving CDBG funding reimbursements from the County. No
additional appropriation is required.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council approve the attached First Amendment to
Agreement for Management and Implementation of a CDBG Project.
ACTION
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1 of 8 SEP 1 2 1995 ITEM 8.d-a
.- AGENDA REPOR1'
CITY OF POW A Y
This report is included on the Consent Calendar. Th~re will be no separate discussion of the report prior to approval by the
City Council unless members of the Council. staff or public request it to be removed fr~~ ~e ~onsent Calendar and
discussed separately. If you wish to have this report pulled for discussion. please fill out a shp IndIcating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
FROM: James l. Bowersox, City Man~
INITIATED BY: John D. Fitch, Assistant City Manager'b'~ ,,~
Warren H. Shafer, Director of Redevelop~nt Service~
David Narevsky, Redevelopment Manager b
Kris Gridley, Redevelopment Coordinator ~
DATE: September 12, 1995
SUBJECT: Amendment to Agreement between the City of Poway and the
County of San Diego for Management and Implementation of the
Community Development Block Grant Funded Housing
Rehabilitation Program
BACKGROUND
On September 5, 1995 the City Council/Redevelopment Agency approved a First
Amendment to the Agreement between the City of Poway and the County of San
Diego for Management and Implementation of the Community Development Block
Grant funded Housing Rehabilitation Program. The Amendment will enable the
County to reimburse the City an additional total of $154,250 in Twenty-First-
Year (Fiscal 95-96) CDBG funding for the completion of housing rehabilitation
projects for low and very-low income Poway residents.
On September 6, 1995 the County notified City staff that the format of the
approved Amendment document required some revisions. The revisions will
condense the document by eliminating several paragraphs and incorporating the
changes to the Scope of Work in the body of the Amendment Document rather than
including them as an attachment. Attachment 2 shows the changes in a "redline
strikeout" format.
FINDINGS
In accordance with the cooperative agreement between the City and the County
of San Diego, an Amendment to the existing Management and Implementation
Agreement must be executed prior to use of the additional $154,250 in Twenty-
First Year funding.
ACTION:
2 of 8 1 2 1995 8.;<'.
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Agenda Report
September 12. 1995
Page 2
Provided in Attachment 1 is the revised First Amendment to Management and
Implementation Agreement for the CDBG Housing Rehabilitation Program. The
Amendment specifies the scope of work, estimated time schedule and estimated
budget for the Program.
ENVIRONMENTAL REVIEW
The subject Amendment is classified as a continuation of a previously approved
project and does not require further environmental review.
FI SCAl IMPACT
On September 5 the City Council/Redevelopment Agency appropriated $154,250
from the Redevelopment Agency Unappropriated Fund Balance (Account Number 436-
8912). This SI54,250, in combination with the previous appropriation of
S110,070 will provide a total of $264,320 to cover project costs prior to
receiving CDBG funding reimbursements from the County.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council approve the attached, revised First
Amendment to Agreement for Management and Implementation of a Community
Development Block Grant Project.
Attachments:
1. First Amendment to Agreement for Management and Implementation of a
Community Development Block Grant Project
2. Previous Agreement Document Showing Changes in Redline Strikeout Format
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SEP 1 2 1995 ITEM 8.~.
FIRST AMENDMENT TO
AGREEMENT FOR MANAGEMENT AND
IMPLEMENTATION OF A
COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT
THIS FIRST AMENDMENT to the Agreement for Management and
Implementation of a Community Development Block Grant Project
(County Contract Number 34766) between the County of San Diego and
the City of Poway entered into this day of ,
1995 by and between the COUNTY OF SAN DIEGO, a political
subdivision of the State of California (hereinafter referred to as
"County" ) and the CITY OF POWAY (hereinafter referred to as
"City") ,
WIT N E SSE T H:
WHEREAS, the County and the City have earlier entered into an
Agreement for management and implementation of a Community
Development Block Grant project (County Contract No. 34766) ; and
WHEREAS, said Agreement authorized funds for the operation of
a Residential Rehabilitation Program which addresses basic health
and safety deficiencies in single family homes owned and occupied
by low-income resident of Poway, which deficiencies are not
addressed by other City of Poway or Poway Redevelopment Agency
residential rehabilitation programs; and
WHEREAS, the City of poway has requested that an additional
$154,250 of Community Development Block Grant funds be allocated to
provide for the completion of additional housing rehabilitation
projects,
IT IS AGREED AS FOLLOWS:
l. Paragraph 3 of said County Contract Number 34766 is
amended to read as follows:
3. Comoensation: County agrees to pay City total
compensation for implementing the project described
herein project costs not to exceed the sum of
$264,320.
2 . Item 3 of Attachment "All, Scope of Work of said County
Contract Number 34766, is amended to read as follows:
Estimated Time Schedule: The City of poway will make all
good faith and reasonable efforts to implement the
project in compliance with the following estimated
implementation schedule:
4 of 8 Attachment 1
SEP 1 2 1995 ITEM 8.';>: II
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- Inspections and Work Write-ups November 1995
Loan Closings February 1996
Completion of Rehabilitation
Projects September 1996
3 . Item 4 of attachment "A", Scope of Work of said County
Contract Number 34766, is amended to read as follows:
Estimated Budaet: The City of poway will make all good
faith and reasonable efforts to implement the project in
accordance with the following budget, but in no case
shall funds be reimbursed in excess of the total
compensation described in Paragraph Number 3 of this
contract:
Loan Funding $229,337
Consultant Fees 26,432
Title Reports 1,500
Appraisals 3,125
Loan Documents 3.750
Total $264,320
IN WITNESS WHEREOF the parties hereto have caused this
First Amendment to be executed as of the day and year first above
written.
CITY OF POWAY COUNTY OF SAN DIEGO
By By
###
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SEP 1 2 1995 ITEM 8.~.
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FIRST AMENDMENT TO
AGREEMENT FOR MANAGEMENT AND
IMPLEMENTATION OF A
COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT
THIS FIRST AMENDMENT to the Agreement for Management and
Implementation of a Community Development block Grant Project
(County Contract No. 34766) between the County of San Diego and
the City of Poway, entered into this day of Se,~eaBer, 1995,
by and between the COUNTY OF SAN DIEGO, a political subdivision
of the State of California (hereinafter referred to as "County")
and the City of poway (hereinafter referred to as "CITY"),
WIT N E SSE T H:
WHEREAS, the County and the City have earlier entered into
an Agreement for management and implementation of a Community
Development Block Grant project (County Contract No. 34766); and
WHEREAS, said Agreement authorized funds for the operation
of a Residential Rehabilitation Program which addresses basic
health and safety deficiencies in single family homes owned and
occupied by low-income residents of poway, which deficiencies are
not addressed by other City of poway or poway Redevelopment
Agency residential rehabilitation programs; and
WHEREAS, the City has requested that an additional $154,250
of Community Development Block Grant funds be allocated to
provide for the completion of additional housing rehabilitation
projects,
IT IS AGREED AS FOLLOWS:
l. Paragraph 3 of said County Contract No. 34766 is
amended to read as follows:
3. Comoensation: County agrees to pay City total
compensation for implementing the project
described herein projects costs not to exceed the
sum of $264,320.
2. 11111~'~~a:=~~~~m~~tr:Z~ ;~ ~~i~o;~~nty Contract Hi~pi*
Attachment 2
6 of 8 SEP 1 2 1995 ITEM 8. ;2..11
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~~: ~'~~~ie~a aRa TveRty Firs~ Year eemm~Rity.eevel;;::~: :l::J{
:~aR~ (CE3BC) rY8gram. The wer][ te se aees.p11sheel se t.
tHe feller..riftEjI
1. 'PRe rewa} Reele7ele~.eftt. AEjeRsy eurreftt.ly sperat.e. aft
~~!e;~~~~~ ~e~~~Rg Reftaeili~a~ieR Pregpam ~ftieB is faftaea ey
taB hgcncy's L.eu Brul KeEierat.e tRsellS lIel::lSiflg F\l,ul.
The ei~y Oe~fteil has elesides t.e sperat.e a BupplemeRt.al
~~a~R' Rehaeilit.at.isR Pre,ram te se f~Releel BY a pert.isR af
t.ke eit.y's 29t.h aReI 21st Year ease graRt.s. Thc
sa~~lemeRtal, cese pregram is iR~eRaea ~e ~re~iae lea:s :er
~=:y law aRd lev lResae aemeewRers was are iReligiel f r
:~: :~!efley' 9 &~.fferaasle IIsl:lsifllj Reaaeilit.at.isR l'rslJraBl
beeaase their aeasiA, east is t.ee hi,h te meet. the
Eiefi.Ritisft af "afferElaslell seRt-aiRed 1ft SaliferRia
Reae~elep.eR~ ~aw.
'Pae SBBG: lIe\:1SifuJ RehasilitatieR Pregralll will effeE' sere
iR~eres~, deferred, fer!iviR! leaRs ef ~, ~e $8,999 ~e le~
aHa very let: iPleeme hemeewflers vhe viah ~e \u\de:r~a]Ee heme
~~~~~~e~t ~rejee~s ei~fter ~e remeay fteal~ft aRa safe~y
pr~blems er ~e address sasia maiftteRaRee Reess. It is
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preeess fram 2$ ~a 39 leaRs. Tae ei~y 6ill re~aiR a
eeRsal~aR~ ~e aamiRis~e:r ~he rre!ram.
Estimated Time Schedule: The City of poway will make
all good faith and reasonable efforts to implement the
project in compliance with the following estimated
implementation schedule:
CeRtraet ^~pre~al Sep'temlger 1995
Inspections and Work Write-ups November 1995
Loan Closings February 1996
Completion of Rehabilitation
Projects September 1996
3. 1IIIIrtlllllllllllllilBIIIIIIIIIIIIIIIIBIM
Estimated BUdaet: The City of poway will make all
good faith and reasonable efforts to implement the
project in accordance with the followin~ bud~et+W Iij~
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7 of 8 SEP 1 2 1995 ITEM 8.~1I
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CDBG Housing Rehabilitation Program
Scope of Work
Page 2
28T~ AND 21ST YBAR ALLOGATION PGa
GDBS HOUSINS RBHABI~ITATIONI $2'.,328
Loan Funding $229,337
Consultant Fees $26,432
Title Reports $1,500
Appraisals $3,125
Loan Documents S3.750
Total $264,320
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