1995 09-05 Item 23TO:
FROM:
INITIATED BY:
DATE:
SUBJECT:
AGENDAEPORT SUMMARY 0
Honorable Mayor and Members of the City Council
James L. Bowersox, City Mana
John D. Fitch, Assistant City Manager
Reba Wright - Quastler, Director of Plan ng Services
September 5, 1995
Temporary Use Permit 95 -57, Poway Days Committee, Applicant
ABSTRACT
A request for the approval of a temporary use permit for the annual Poway Days events
scheduled beginning September 16 through October 1, 1995.
ENVIRONMENTAL REVIEW
This project is categorically exempt (Class 4e) under the provisions of the California
Environmental Quality Act as the events are temporary in nature and have negligible or no
permanent effects on the environment.
FISCAL IMPACT
The city will be providing budgeted services such as traffic control, street cleaning,
park set -up and maintenance, mowing of lots for temporary parking and other budgeted
personnel costs as a sponsor of the Poway Days events.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Notice was sent to the Poway Chamber of Commerce, Poway Days Committee, Kiwanis Club and
the Poway Rodeo Committee.
RECOMMENDATION
It is recommended that the City Council approve Temporary Use Permit 95 -57 subject to
conditions contained in the attached resolution.
ACTION Adopted Resolution No. P -95 -50 4 -0 with Councilmember Callery absent.
Marie Lofton, Deputy City Clerk
E:\ CITY \PLANNING \REPORT \TUP9557.SUM
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CITY OF POWAY
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council, staff or public request it to be removed from the Consent Calendar and
discussed separately. If you wish to have this report pulled for discussion, please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Mana
INITIATED BY: John D. Fitch, Assistant City Manager
Reba Wright- Quastler, Director of Planning Services
Marijo Van Dyke, Associate Planner
DATE: September 5, 1995
SUBJECT: Temporary Use Permit 95 -57, Poway Days Committee, Applicant:
A request for the approval of a temporary use permit for the
annual Poway Days events.
BACKGROUND
Section 17.26.020 of the Zoning Ordinance provides regulations for temporary uses
within the City. The ordinance requires that outdoor entertainment events such
as carnivals, parades, and rodeos be reviewed and approved by the City Council.
This temporary use permit is for all of the Poway Days events including the Poway
Days Parade, Community Day Carnival, City- Chamber Softball Game, Tour de Poway
Bicycle Race, Rodeo Barbecue, Poway Rodeo and Rodeo Dance, beginning September
16 through October 1, 1995.
The Poway Days Committee representing the City of Poway, Poway Chamber of
Commerce, and the Poway Rodeo Committee is requesting authorization to hold the
following Poway Days events:
Poway Days Parade - September 16
The annual Poway Days Parade will be held on Saturday, September 16, 1995 between
the hours of 10:00 a.m. and 12:00 p.m. Approximately 200 entries will follow the
route shown on Attachment B. The route begins at the intersection of Pomerado
Road and Poway Road and ends at the intersection of Poway Road and Bowron Road.
The staging area will be in the Miller's Outpost parking lot. The horse staging
area will be in the alley behind Miller's Outpost. The parade planning has been
coordinated with the Department of Safety Services and the Poway Sheriff's
Department.
ACTION:
See Summary Sheet
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Agenda Report
September 5, 1995
Page 2
Community Day - September 16
0
This year's Community Day activities will begin at noon on Saturday, September
16 at the Poway Community Park.
Booths will be available for rent by groups to be used for food, games, contests,
entertainment, and displays. Beer will only be allowed to be sold from a fenced
beer garden area.
Tour de Poway - September 17
The annual Tour de Poway will be held on Sunday, September 17, 1995. The 50 mile
loop will start at 7:30 a.m. following the route shown on Attachment C. The 25
mile loop will begin at 8:00 a.m. following the route shown on Attachment D. The
15 mile loop will begin at 8:30 a.m. following the route shown on Attachment E.
City - Chamber of Commerce Softball Game - September 28
The annual City of Poway - Poway Chamber of Commerce softball game will be held
at 5:30 p.m. on Thursday, September 28, at the Lake Poway Ballfield as part of
a "Sundowner" which will be jointly sponsored by the Poway Chamber of Commerce
and the Poway Days Committee.
Rodeo Bar -B -Que - September 23
The annual Poway Days Rodeo Bar -B -Que will be held on Saturday, September 23 at
the Poway Valley Riders Association (PVRA) arena. The event will begin at 6:00
p.m. and end at midnight. The event will be sponsored by the Poway Rodeo
Committee and will include dinner, beverages, casino gambling for prizes, music
provided by a band, entertainment and dancing.
Poway Rodeo Trail Ride - September 24
Sunday, September 24, 9:00 a.m. to 2:00 p.m. the ride is planned to start at
Garden Road Stables and go to Goodan Ranch for lunch and then return to Garden
Road Stables. About 100 participants are expected.
Golf Tournament - September 28
"Nine in the Light - Nine at Night, With a Steak in the Between ". The tournament
will be held on Thursday, September 28 at Oaks North Golf Course, with the steak
dinner served at the Hamburger Factory.
Poway Days Rodeo and Rodeo Dance - September 29. 30. and October 1
The Poway Days Rodeo will begin at 7:30 p.m. on September 29 and 30. It will
begin at 2:30 p.m. on October 1. The Friday and Saturday night rodeo
performances will be followed by a dance at the PVRA arena.
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Agenda Report
September 5, 1995
Page 3
Activities for the events are scheduled as follows:
0
DATE
TIME
PERFORMANCE
September 29
7:30
- 9:00
p.m.
Rodeo
9:00
p.m. -
12:00 a.m.
Dance
September 30
7:30
- 9:00
p.m.
Rodeo
9:00
p.m. -
12:00 a.m.
Dance
October 1
2:30
- 5:00
p.m.
Rodeo
Approximately 15,000 persons are expected to attend the events over the three day
period. Parking for the rodeo will be provided on the PVRA property, Tierra
Bonita and Twin Peaks Schools and on vacant lots in the surrounding area off of
Twin Peaks and Tierra Bonita Roads as shown on Attachment F.
ENVIRONMENTAL REVIEW
This project is categorically exempt (Class 4e) under the provisions of the
California Environmental Quality Act as the events are temporary in nature and
have negligible or no permanent effects on the environment.
FINDINGS
Pertinent departments have been contacted and specific conditions or requirements
have been established for each of the Poway Days events. The events will be
advertised from banners that are to be hung from utility poles along Poway,
Pomerado, and Twin Peaks Roads.
In addition, Poway Days signs shall be placed on the two entrance signs along
Poway Road and rodeo signs will be placed on the Community Event Kiosks
throughout the City; however, it was agreed that, in addition to the Community
Events Kiosks, the Rodeo may use its 4'x8' signs in the same locations as last
year, with the understanding that their use is to be phased out. If the Rodeo
Committee decides to use any additional signs, they must be placed on the
Community Event kiosks.
FISCAL IMPACT
The City will be providing budgeted services such as traffic control, street
cleaning, park set -up and maintenance, mowing of lots for temporary parking and
other budgeted personnel costs as a sponsor of the Poway Days events.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Notice was sent to the Poway Chamber of Commerce, Poway Days Committee, Kiwanis
Club, and the Poway Rodeo Committee.
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Agenda Report
September 5, 1995
Page 4
0
It is recommended that the City Council approve Temporary Use Permit 95 -57
subject to conditions contained in the attached resolution.
JLB:JDF:RWQ:MVD:kls
Attachments:
A. Proposed Resolution
B. Poway Days Parade Route
C -E. Tour de Poway Routes
F. Poway Rodeo Site and Parking Plan
E:\ CITY \PLANWIM REPORT \TUP9557AM
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RESOLUTION NO. P-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA
APPROVING TEMPORARY USE PERMIT 95 -57
WHEREAS, Temporary Use Permit 95 -57, submitted by the Poway Days Committee,
applicant, requests approval of the Poway Days events to be held at various
locations throughout the City extending from September 16 through October 1,
1995.
NOW, THEREFORE, the City Council does hereby resolve as follows:
Section 1: Environmental Findings:
Pursuant to the procedures of the City of Poway, implementing the
California Environmental Quality Act, the above - referenced project is
categorically exempt, Class 4e, in that the Poway Days events are
temporary in nature and have negligible or no permanent effects on the
environment.
Section 2: Findings:
That the proposed use is in accordance with the purposes and standards of
Section 17.26.020 of the Zoning Ordinance.
Section 3: City Council Decision:
The City Council hereby approves Temporary Use Permit 95 -57 subject to the
following conditions:
APPLICANT SHALL CONTACT THE COUNTY HEALTH DEPARTMENT REGARDING COMPLIANCE WITH
THE FOLLOWING CONDITIONS:
1. All food and drink concessions operated for profit shall secure the
necessary Health Department permit and State seller's permit.
2. Provide a list of food concessions, if applicable, prior to each event.
3. Inform all food concessionaires to contact this department prior to
opening.
4. Require waste water disposal from food units to acceptable sewer or
holding tanks.
5. Request that non - profit food booths comply with same requirements as
commercial booths.
6. Inform all vendors using mobile units that their vehicles must comply with
California Administrative Code, Title 17. Specifically, all doors must be
self - closing, service windows must be 216 square inches or less, and
shatterproof guards are required for all light bulbs.
SEP 51995 ITEM 23
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Resolution No.
Page 2
7. Vendors preparing food in temporary booths must provide floors, walls and
ceilings for the entire stand.
APPLICANT SHALL CONTACT THE SHERIFF'S DEPARTMENT REGARDING COMPLIANCE WITH THE
FOLLOWING CONDITIONS:
1. One or more identifiable members of the event committee shall be on -site
at all times when the parking areas are in use to assist with security of
parked vehicles, to aid in the movement of vehicles in and out of the
lots, to provide information to motorists and to minimize traffic
congestion on surface streets.
2. All beverages shall be dispensed in paper cups -- no bottles or cans are
allowed.
3. The event committee shall designate an on -site location for police, fire
and paramedic units out of the main activity areas and maintain sufficient
access for emergency vehicles at all times.
4. All music activities shall be terminated on or before 12:30 a.m. on the
day following the event, and at no time shall the noise level exceed the
permissible decibel (dB) level for the area's zoning designation.
5. The event committee shall have personnel designated at all times and at
specified locations to provide liaison with representatives of the City's
Fire and Sheriff's Departments.
APPLICANT SHALL CONTACT THE DEPARTMENT OF SAFETY SERVICES REGARDING COMPLIANCE
WITH THE FOLLOWING CONDITIONS:
1. All fire hydrants shall remain clear of obstructions 25 feet in all
directions.
2. The storage and removal of all trash material shall be provided so as not
to constitute a fire hazard.
3. All materials used for decorative purposes shall be non - flammable.
4. All electrical cords and connections shall be utilized only in an approved
manner.
APPLICANT SHALL CONTACT THE DEPARTMENT OF PLANNING SERVICES REGARDING COMPLIANCE
WITH THE FOLLOWING CONDITIONS:
1. Any necessary building or electrical permits shall be secured.
2. In all unpaved parking areas, temporary markers shall be provided to
delineate parking areas and aisles and to ensure that no parking occurs
within 100 feet of any existing residential structure.
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Resolution No.
Page 3
3. A minimum of two trash receptacles per acre of parking area or per single
parking area, whichever is more restrictive shall be provided.
4. All signs for the events must be approved by the Director of Planning
Services prior to installation and shall be removed promptly, within ten
days following the event.
5. The representatives of the event committees shall meet with
representatives of each of the City departments concerned at least one
week prior to each event to ensure that all conditions of approval will be
met.
6. The sites shall be utilized in accordance with this resolution and the
approved site plans on file in the Planning Department, except as may
otherwise be provided herein, prior to commencement of the activity.
1. Provision for temporary electrical power will require an electrical permit
and an inspection approval by the Building Inspection Division.
8. The applicant shall obtain an insurance bond indemnifying the City from
possible liability in an amount not less than $1 million for events which
utilize City property.
9. Approval of this activity shall not excuse compliance with all other
sections of the Zoning Ordinance and all other applicable City ordinances
presently in effect.
10. The event sites shall be left free of debris, litter or any other evidence
of the temporary use upon completion of the use.
The following conditions shall be applicable to the Poway Day's Rodeo Bar -B -pue
to be held at the Poway Valley Riders Association arena:
1. One chemical restroom per 200 visitors expected shall be provided.
2. A copy of the Alcoholic Beverage Control license of "Beer Sale Only" shall
be provided no later than September 22, 1995.
3. A copy of the agreement with the adjacent property owner(s) for parking
rights shall be provided no later than September 22, 1995.
The following conditions shall be applicable to the Poway Days' Parade to be held
on September 16, 1995 and beginning at Pomerado and Poway Roads and ending at the
intersection of Poway and Bowron Roads:
1. The westbound lanes of Poway Road shall be kept open for emergency
vehicles. Street intersections along the parade route will be kept clear
of spectators for emergency traffic.
2. The Chamber of Commerce, sponsor of the parade, shall place all necessary
barricades and cones along the parade and detour routes.
SEP 51995 ITEM 23
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Resolution No.
Page 4
The following conditions shall apply to the Poway Days' Rodeo and dance to be
held on September 29, 30, and October 1 at the Poway Valley Riders Association
arena:
1. One chemical restroom per 200 visitors expected shall be provided.
2. A temporary "NO PARKING - TOW -AWAY ZONE" shall be established on the west
side of Tierra Bonita Road from Donart Drive north to Poway Valley Road,
to provide a wider pedestrian walking area into and out of the PVRA
grounds, and to ensure sufficient access for emergency vehicles -- fire,
paramedic and law enforcement. "NO PARKING" signs shall be placed along
this area approximately 250 feet on center.
3. The rodeo committee shall designate an on -site location for police, fire
and paramedic units out of the main activity areas and adjacent to the
south vehicle gate of the PVRA property.
4. All music activities shall be terminated on or before 12:30 a.m., and at
no time, shall noise level exceed the permissible decibel (dB) level for
the areas zoning designation, i.e., RR -A and RR -C zone.
7:00 a.m. - 10:00 p.m. 50dB
10:00 p.m. - 7:00 a.m. 40dB
5. A waiver of Poway Municipal Code Section 5.12.110 is granted to allow the
sale of alcoholic beverages and the attendance of minors at the dance
following the rodeo performance between the hours of 9:00 p.m. and 12:30
a.m.
6. A copy of the Alcoholic Beverage Control license for "Beer Sale Only"
shall be provided no later than September 22, 1995.
7. The rodeo grounds shall be patrolled by uniformed private security guards
(a minimum of two private security guards) to assist with crowd control
inside the rodeo area during hours of operation, and by members of rodeo
and dance committee to maintain security of equipment and control of
personnel remaining /residing on property after hours of operation.
8. The Poway Valley Riders Association shall provide security in parking
areas during hours of operation.
9. A 24 -foot access (fire lane) shall be maintained along the northern edge
of the property from Tierra Bonita Road to the western boundary with
adequate turnaround for fire and medical apparatus. A sign shall be
posted with copy reading "FIRE LANE - NO PARKING ".
10. Aisle spacing, as specified on the site plan shall be maintained.
11. Parking lot areas which are covered with weeds, grass, brush, etc., shall
be bladed to bare earth so as not to constitute a fire hazard.
SEP 51995 ITEM 23
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Resolution No.
Page 5
12. A fire inspection will be conducted the day before the rodeo opening.
13. A copy of agreement with the adjacent property owner(s) for parking rights
shall be provided no later than September 22, 1995.
APPROVED AND ADOPTED by the City Council of the City of Poway, State of
California, this 5th day of September, 1995.
Don Higginson, Mayor
ATTEST:
Marjorie K. Wahlsten, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF SAN DIEGO )
I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby
certify, under the penalty of perjury, that the foregoing Resolution, No.
, was duly adopted by the City Council at a meeting of said City Council
h—eF on the day of 1995, and that it was so adopted by the
following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
10 of 15
Marjorie K. Wahlsten, City C er
City of Poway
SEP 51995 ITEM 23
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ATTACHMENT E
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Additional Parking at:
1) Twin Peaks Middle School
2) Tierra Bonita Elementary School
3) Lot by Soccer Field (50 cars)
4) SDGLE Lot
5) Lot on south side of Twin Peaks adjacent
to Church
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CITY OF POWAY ITEM : _ TUP 95-57
TITLE ; Rodeo Stte and Parking Plan
SCALE : None ATTACHMENT : F
15 of 15
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8 -24 -95
Agenda and Staff Report sent to:
John Fitch, Rodeo COmmittee
Greg Sundberg, Community Services Dept
POWAY CHAMBER OF COMMERCE
POWAY DAYS COMMITTEE
PO BOX 868
POWAY CA 92074
KC BUTLER
KIWANIS CLUB
12439 POWAY RD STE A
POWAY CA 92064
TO: CITY CLERK
0 0
AGENDA SCHEDULING REQUEST
FROM:
(Department) �]
Staff Person Responsible for Report
SUBJECT AND /OR TITLE OF RESOLUTION AND /OR ORD
Location of property (if applicable)
Date to be Docketed q- S- 9 5
Redevelopment Agency Item? No a Yes ❑ If yes, Benefit Resolution adopted? No ❑ Yes ❑
If yes, Resolution No.
Require Resolution? No ❑ Yes a Require Ordinance? No ❑ Yes ❑ If yes, has City
Attorney Reviewed? No ❑ Yes ❑
Require Agreement? No B' Yes ❑ If yes, attach 2 originals for signature
Require Advertising? No a Yes ❑ If yes, submit °Notice of Public Hearing Form"
Recommendation for placeme the agenda. Please check one of the following:
Public He ing aff Report ❑ Consent Calendar
Name and address of applic nt or others to be notified of meeting and decision: (Please
note: Names listed here will receive a copy of the full staff report before the Council
meeting and, if applicable, a follow -up letter regarding the action taken after the
Council meeting)
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