Res 15-006RESOLUTION NO. 15 -006
A RESOLUTION OF THE CITY,COUNCIL
OF THE CITY OF POWAY, CALIFORNIA, AUTHORIZING THE FILING OF AN
APPLICATION FOR ACTIVE TRANSPORTATION GRANT PROGRAM FUNDS
THROUGH THE SAN DIEGO ASSOCIATION OF GOVERNMENTS FOR A
COMPREHENSIVE ACTIVE TRANSPORTATION STRATEGY, AND ACCEPTING
THE TERMS OF THE GRANT AGREEMENT
WHEREAS, $3 Million of TransNet funding for capital and non - capital Active
Transportation Grant Program projects is available to local jurisdictions and the County of
San Diego from Fiscal Years 2014 -2016; and
WHEREAS, the City of Poway wishes to receive $160,000 in Active Transportation
Grant Program funds for a Comprehensive Active Transportation Strategy (Project); and
WHEREAS, the City of Poway understands that the Active Transportation Grant
Program funding is fixed at the programmed amount, and therefore Project cost increases
that exceed the grant amount awarded will be the sole responsibility of the grantee; and
WHEREAS, the City of Poway agrees to complete the proposed Project within a
timely manner and in compliance with SANDAG Board Policy No. 035.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
1. City staff is hereby authorized to submit an application to the San Diego Association
of Governments (SANDAG) for the TransNet Active Transportation Grant Program
funding in the amount of $160,000 for a Comprehensive Active Transportation
Strategy; and
2. If a grant award is made by SANDAG to fund the Project, the City of Poway
authorizes the City Manager, to accept the grant funds, execute the grant
agreement with no exceptions in substantially the same form as attached
(Attachment 1), and complete the Project.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway at a
regular meeting this 17th day of March 2015.
Steve Vaus, Mayor
ATTEST:
Sheila R. obian, CMC, City Clerk
Resolution No. 15 -006
Page 2
STATE OF CALIFORNIA )
) SS
COUNTY OF SAN DIEGO )
I, Sheila R. Cobian, CIVIC, City Clerk, of the City of Poway, do hereby certify under
penalty of perjury that the foregoing Resolution No. 15 -006 was duly adopted by the City
Council at a meeting of said City Council held on the 17th day of March 2015, and that it
was so adopted by the following vote:
AYES: LEONARD, CUNNINGHAM, MULLIN, GROSCH, VAUS
NOES: NONE
ABSENT: NONE
DISQUALIFIED: NONE
Sheila-R. Cobian, CIVIC, City Clerk
City of Poway
Attachment 1 Resolution No. 15 -006
Page 3
GRANT AGREEMENT TEMPLATE - FOR INFORMATION ONLY
[SELECT APPLICABLE PROGRAM: TransNet SMART GROWTH INCENTIVE GRANT
PROGRAM OR TransNet ACTIVE TRANSPORTATION GRANT PROGRAM]
THIRD FUNDING CYCLE
GRANT AGREEMENT [AGREEMENT NUMBER] BETWEEN
THE SAN DIEGO ASSOCIATION OF GOVERNMENTS AND
[INSERT AGENCY /JURISDICTION NAME]
REGARDING [INSERT FULL PROJECT TITLE]`
THIS GRANT AGREEMENT [AGREEMENT NUMBER] (Agreement) Js made this [Day] day of
[Month], 2015, by and between the San Diego Association of�Gouernmentxs, 401 B Street, Suite 800,
San Diego, California, hereinafter referred to as SANDAG and" he [GranfR"Ocipient and Address],
hereinafter referred to as Grantee. This agreement expires on [Month] [Day] [Year].
Note to Grant Recipient. This Agreement Temp 14i covers provisions for both the SGIP
and ATGP. Prior to contract execution, the Grant Agreement will be tailored to reflect the
applicable grant program.
Note to SANDAG Contracts Staff. Prior to internal routing; references to SGIP and ATGP
should be updated as applicable.
The following recitals are a substantive part ofthis Agreement
Note to SANDAG ContractsTSta.ff: Select either,SGIP Recitals or ATGP Recitals.
Smart Growth In
P) Recitals (A - J):
A. The SANDAG Board`of,Directors,allocates funds'under the TransNet local sales tax program to
support local transportation r6lated mfrastruduure projects in the San Diego region through a
competitive process
B. T Extension Ordinance contains provisions to fund the Smart Growth Incentive
Program (SGIP), which funding began on April 1, 2008. The SGIP encompasses projects that
better_ integrate transpo��tation nd land use and recognizes the comprehensive effort to
integrate smart growth place making, access to transit, and environmental justice.
C. In lanuary,2010, the SANDAG Board of Directors approved Board Policy No. 035 - Competitive
Grant Program Procedures (Board Policy No. 035), which is included as Attachment B. This
Grant Award, Agreement and the Grantee's performance thereunder are subject to
Board Policy No. 35, which includes multiple "use it or lose it" provisions.
D. The SANDAG Board of Directors approved programming of approximately $12 million in
TransNet funds on December 19, 2014, by Resolution Number [insert Resolution Number].
E. On December 19, 2014, SANDAG issued a Call for Projects from local jurisdictions in San Diego
County wishing to apply for a portion of the TransNet SGIP funds for use on capital
improvement and planning projects meeting certain criteria.
Resolution No. 15 -006
Page 4
F. Grantee successfully applied for TransNet SGIP funding for the [Insert Project Name], as
described in Grantee's grant application. The Scope of Work, Project Schedule, and
Approved Project Budget are included as Attachment A.
Note to SANDAG Contracts Staff. Before finalizing this agreement for internal
SharePoint routing, obtain from SANDAG Finance and Planning staff the TransNet
MPO ID required to complete Recital G, below.
G. Grantee's Project is funded with [insert dollar amount] in TransNet SGIP funds and the
TransNet MPO ID for the Project is [insert ID number]. A&
H. The purpose of this Agreement is to establish the terms and.condi`tions for SANDAG to
provide Grantee with funding to implement the Project
I. Although SANDAG will be providing financial assistanceto Grant eejto support the Project,
SANDAG will not take an active role or retain substantial control of the Project. Therefore,
this Agreement is characterized as a funding agreement rather than a cooperative
agreement.
J. Grantee understands that TransNet funds derive feorfi retail�transactions and use tax revenues
which fluctuate. SANDAG's funding commitment to SG P Projects, including this Project, is
subject to these fluctuations, which mayimpact funding availability for this Project.
Active Transportation Grant Program QL GP) Recite aas._(A - L)
A. The SANDAG Board of Directors allocatesjundsru ""hdei'TthefTtansNet local sales tax program
and the TransportationDevelopment Aet_(TDA)to'support local bicycle and pedestrian
transportation projects in the San Diego regio through a competitive process.
AM
B. The TransNet Extension Ordinance contains", rovisions to fund the Bicycle, Pedestrian, and
_,
Neighborhood Safety Progra.m (BPNSP)which; funding began on July 1, 2008. The BPNSP
encompasses bicycle and "ped °estrian travel projects and recognizes the comprehensive effort
to integratesmh rowth place making, access to transit and environmental justice.
C. u;!�Aiticle 3 of the TDq-:p'rovides "funding for Bicycle and Pedestrian Facilities and Programs.
D. Together the TransNet BPNSP and TDA Article 3 funding are commonly referred to as the
SANDAG-Active Transportation Grant Program (ATGP).
E. In January010 theSANDAG Board of Directors approved Board Policy No. 035 - Competitive
Grant Program Procedures (Board Policy No. 035), which is included as Attachment B. This
Grant Award, Agreement and the Grantee's performance thereunder are subject to
Board Policy No. 035, which includes multiple "use it or lose it" provisions.
F. The SANDAG Board of Directors approved programming of approximately $3 million in both
TransNet and TDA funds on December 19, 2014, by Resolution Number [insert Resolution
Number].
G. On [December 19, 2014], SANDAG issued a Call for Projects from local jurisdictions in
San Diego County wishing to apply for SANDAG ATGP funds for use on capital improvement
and planning projects meeting certain criteria.
Resolution No. 15 -006
Page 5
H. Grantee successfully applied for ATGP Funding for the [Insert Project Name] (Project), as
described in Grantee's grant application. The Scope of Work, Project Schedule, and
Approved Project Budget are included as Attachment A.
Note to SANDAG Contracts Staff. Before finalizing this agreement for internal
routing, obtain from SANDAG Finance and Planning staff the TDA Claim Number or
TransNet MPO ID required to complete Recital 1, below.
I. Grantee's Project is funded with [insert dollar amount] in ATGP funds, which includes [insert
dollar amount] in TransNet BPNSP funds and [insert dollar amount]:n TDA funds, and the
TransNet MPO ID for the Project is [insert ID number] and the TDA Claim Number is [insert
claim number].
J. The purpose of this Agreement is to establish the terms'and "'coriditions for SANDAG to
provide Grantee with funding to implement the Project.
i
K. Although SANDAG will be providing financial aai ce to Grantee to supp,brt the Project,
SANDAG will not take an active role or retain substantial control of the P ject: Therefore,
this Agreement is characterized as a funding agreement rather than a cooperative
agreement.
L. Grantee understands that TransNet funds.d
which fluctuate. SANDAG's funding comma
subject to these fluctuations, which may im
NOW, THEREFORE, it is agre
1. DEFINITIONS
A.
B.
Application. Tli"i
with all explanab
behalf of the Gra
follows:
ed and dated grant
apportirig;. and�supp
'h,confIict with this Ag
fully set,forth hvete n ,
typewritten hard col
Grantee to take or o
or omitted without
other is writing
performance orxom?
omit other simarac
erive from retail transactions and use tax revenues
ment to ATGP Projects, including this Project, is
pact funding ava ability for this Project.
ig-
t
�..
pplication, including any amendment thereto,
�ffi tary documents filed with SANDAG by or on
oved by SANDAG. All of Grantee's application
t, are hereby incorporated into this Agreement
ition, Concurrence, Waiver. A written statement (transmitted in
r electronically) of a SANDAG official authorized to permit the
it,an action required by this Agreement, which action may not be taken
chs written permission. Except to the extent that SANDAG determines
uch approval, authorization, concurrence, or waiver permitting the
on of a specific action does not constitute permission to perform or
ons. An oral permission or interpretation has no legal force or effect.
C. Approved Project Budget. The most recent statement of the costs of the Project, the
maximum amount of assistance from SANDAG for which the Grantee is currently eligible, the
specific tasks (including specific contingencies) covered, and the estimated cost of each task,
that has been approved by SANDAG. The Approved Project Budget is included in
Attachment A.
Note to Grant Recipient: Only the applicable grant program will be referenced here.
Resolution No. 15 -006
Page 6
Note to SANDAG Contracts Staff. Choose the appropriate program here.
D. [SLIP Funds and Funding. Funding from the TransNet Extension Ordinance for the SGIP.]
OR [ATGP Funds and Funding. Funding from the TransNet BPNSP and TDA Article 3 funds.]
E. Grantee. The local jurisdiction that is the recipient of [SGIP or ATGP] funding under this
Agreement.
F. Notice to Proceed means a written notice from SANDAG issued to the Grantee authorizing
the Grantee to proceed with all or a portion of the work described.n the Scope of Work.
Grantee shall not proceed with the work and shall not be eligiblerto receive payment for
work performed prior to SANDAG's issuance of a Notice to Proceed.
F ,
G. Subgrantee. Any contractor or consultant, at any tier, paid directly.or indirectly with funds
flowing from this Agreement for the Project.
u10 9 NFa
II. PROJECT IMPLEMENTATION
r
A. General. The Grantee agrees to carry out the Project as follows: �.
1. Project Description. Grantee agrees to perforPm,e th work as described in the
Scope of Work included as Attachment A. AcF,
2. Effective Date. The effective'Wate of this Agreemerit,or lany amendment hereto is the
date on which this Agreement or an amerdment is fully executed. The Grantee agrees
to undertake Project work promptly after, receiving I a Notice to Proceed from SANDAG.
3. Grantee's pac�ty The Granteegreesto maintain or acquire sufficient legal,
financial technical, an,ds%nanagenal cHacity to: (a) plan, manage, and complete the
Project and provide for the use of any SProject property; (b) carry out the safety and
security asp' cts of the Project; and (c) comply with the terms of the Agreement and all
applicable laws regulatioris andp'olicies pertaining to the Project and the Grantee,
�mclud'i'ng but not limited to the TransNet Extension Ordinance and Board Policy
No. 035
I et
4f., Project Schetlule. The Grantee agrees to complete the Project according to the
,Project Schedule included in Attachment A and in compliance with Board Policy
&.035, as amended, and included as Attachment B.
5. ProJect.Impl4ementation and Oversight. Grantee agrees to comply with the
Project Implementation and Oversight Requirements, included as Attachment C, and
Board PolicyNo. 035, as amended.
6. Changes to Project's Scope of Work. This Agreement was awarded to Grantee
based on the application submitted by Grantee, which contained representations by
Grantee regarding project parameters, project proximity to transit, and other criteria
relevant to evaluating and ranking the Project based on SANDAG [SGIP or ATGP]
scoring criteria. Any substantive deviation from Grantee's representations in the
Application during project implementation may require reevaluation or result in loss of
funding. If Grantee knows or should have known that substantive changes to the
Project will occur or have occurred, Grantee will immediately notify SANDAG in writing.
Resolution No. 15 -006
Page 7
SANDAG will then determine whether the Project is still consistent with the overall
objectives of the [SGIP or ATGP] and whether the changes would have negatively
affected the Project ranking during the competitive grant evaluation process. SANDAG
reserves the right to have [SGIP or ATGP] Funding withheld from Grantee, or refunded
to SANDAG, due to Grantee's failure to satisfactorily complete the Project or due to
substantive changes to the Project.
7. Media and Community Outreach Coordination. The Grantee agrees notify
SANDAG of any media and community outreach efforts, including presentations to
community groups, other agencies, and elected officials The`Grantee agrees to assist
SANDAG with media or community events related to their b ect, such as ground
breaking and ribbon cutting. Press materials shall be provided to SANDAG staff before
.:
they are distributed. SANDAG logo(s) should be includeAin, press materials and other
project collateral, but may never be included in such 'documents without advance
approval from SANDAG. "* x
As part of the quarterly reports submitted to SANDAG the Grantee agrees to provide
project milestone information to support -media andAcoi munications efforts. SANDAG
reserves the right to use the information provided by,the Grantee for any'combination
of the following, including but not limited to: social media posts, online photo albums,
videos, press releases, PowerFoint presentations, web updates, newsletters, and
testimonials. In submitting photos =toSANDAG, the Grantee agrees to release the rights
of the photos to SANDAG for 'its use w
8. Project Signage and Designation of TransNet Funded Facilities. Each capital
project m excess of $250,000 fundediv odRle or in part by revenues from the TransNet
Extension Or inanc ll be clearly"," designated during its construction or
implementation as being provided by revenues from the TransNet Extension Ordinance.
Grantee agreesA , fgilow th"'e' Project Signage Specifications. SANDAG will provide sign
specifications. Grantee agreeto follow sign specifications and submit proof files to
zSAN 1 AG for approval before printing
9 � Baseline Data Collection: For capital projects, Grantee is required to coordinate with
SANDAG staff onthe development of a baseline data collection plan in accordance
with the Project Implementation and Oversight Requirements.
B. Application of Laws. -Should a federal or state law pre -empt a local law, regulation, or the
TransNet ExtensionCOrtlinance, the Grantee must comply with the federal or state law and
implementing freglations. No provision of this Agreement requires the Grantee to observe or
enforce compliance with any provision, perform any other act, or do any other task in
contravention of federal, state, territorial, or local law, regulation, or ordinance. If
compliance with any provision of this Agreement violates or would require the Grantee to
violate any law, the Grantee agrees to notify SANDAG immediately in writing. Should this
occur, SANDAG and the Grantee agree that they will make appropriate arrangements to
proceed with or, if necessary, terminate the Project or affected portions thereof
expeditiously.
Resolution No. 15 -006
Page 8
C. Notice Regarding Prevailing Wages. SANDAG's [SGIP or ATGP] Grants are funded with
TransNet revenues consistent with the TransNet Extension Ordinance adopted by the voters in
November 2004 (SANDAG Ordinance 04 -01). Although SANDAG Ordinance 04 -01 does not
require payment of prevailing wages, California law may require that Grantee's public works
projects pay prevailing wages for workers. Grantee acknowledges that SANDAG has strongly
encouraged Grantee to seek legal counsel regarding whether the Project will be subject to
prevailing wage laws consistent with Labor Code Section 1720, et seq. This Agreement
requires Grantee's compliance with all federal, state, and local laws and ordinances as
applicable.
D. Significant Participation by a Subgrantee. Although theGntee may delegate any or
almost all Project responsibilities to one or more subgrantees §the Grantee agrees that it,
rather than any subgrantee, is ultimately responsible for 00P plia nce with all applicable laws,
regulations, and this Agreement.' „u
E. Third Party Contracting. Grantee shall not avyard 'contracts over three thsand dollars
($3,000) on the basis of a noncompetitive procurement for work to be performed under this
Agreement without the prior written approval, of SANDAG Contracts awarded by Grantee, if
intended as local match credit, must meet the requiremen,tsaet forth in this Agreement
regarding local match funds.
If Grantee hires a consultahft' fi
Agreement, Grantee shall:`,:pre
soliciting proposals; publiclyra�
cost as an evaluation factor in
Negotiationl(R®N establishin
services is- fair'and,�reasonable;
Aareemeigt to the consultant.
out prof essibb'al, services funded under this
i, I' clependent,Cost Estimate (ICE) prior to
rfor competing proposals for the work; use
ig the consultant; document a Record of
heamount paid by Grantee for the consultant
iss through the relevant obligations in this
2. If Grantee hires a &contractor to carry out construction services funded under this
Agreement Grantee shall prepareanICE (e.g., a construction cost estimate) prior to
soliciting, bids; publicly advertise for competing bids for the work; award the work to
the lowest "responsi�e� and responsible bidder; document a RON establishing that the
amount paid by Grantee for the construction services is fair and reasonable; and
pass through the relevant obligations in this Agreement to the contractor.
a
F. Grantee's Responsibilify to Extend Agreement Requirements to Other Entities
Entities Affected. Grantee agrees to take appropriate measures necessary to ensure
that allProie tVparticipants comply with all applicable federal laws, regulations, and
policies affect ng Project implementation. In addition, if an entity other than the
Grantee is expected to fulfill any responsibilities typically performed by the Grantee,
the Grantee agrees to assure that the entity carries out the Grantee's responsibilities as
set forth in this Agreement.
2. Documents Affected. The applicability provisions of laws, regulations, and policies
determine the extent to which those provisions affect an entity (such as a subgrantee)
participating in the Project through the Grantee. Thus, the Grantee agrees to use a
Resolution No. 15 -006
Page 9
written document to ensure that each entity participating in the Project complies with
applicable laws, regulations, and policies.
Flowdown. The Grantee agrees to include in each document (subagreement, lease,
third -party contract, or other) any necessary provisions requiring the Project participant
(third -party contractor, subgrantee, or other) to impose applicable laws, Agreement
requirements and directives on its subgrantees, lessees, third -party contractors, and
other Project participants at the lowest tier necessary.
G. No SANDAG Obligations to Third - Parties. In connection w
agrees that SANDAG shall not be subject to any obligations or
lessee, third -party contractor, or other person or entity that,is`
for the Project. Notwithstanding that SANDAG may have conc
solicitation, subagreement, lease, or third -party con
obligations or liabilities to any entity other than the
lessee, or third -party contractor at any tier.
H. Changes in Project Performance. The Grantee agrees
writing, of any change in local law, conditions (includjnc
capacity), or any other event that may adversely affecrN
Project in accordance with the terms offfie Agreement's
No. 035. The Grantee also agrees to notiy
prospective major dispute, breach, defauli
interests in the Project; and agrees Wo'info
SANDAG as a party to litigation for any re
agrees to send eachnotice to SANDAG re c'
General Counsel 0
Standard of CarThe Grantee..expressly
to this Agreement shall be p6tjft
Where approval by SANDAG;`�0its
ve the G aritee of responsik
liability for dana "a`ges cause(
stry standards, oathe willfu
A. Grantee Code,of
any
he Project, the Grantee
ilities to any subgrantee,
a party to the Agreement
d in or approved any
,SANDAG has no
ntee, includ`i §,'any subgrantee,
to notify SANDAG immediately, in
I its.legal, financial, or technical
DAG immed
itioation tha
3rantee's ability to perform the
as required by Board Policy
Rely, in writing, of any current or
may,.-adversely affect SANDAG's
in writing, before naming
At a minimum, the Grantee
this subsection to 5ANDAG's Office of
nts that the work to be performed pursuant
nce with the applicable standard of care.
or, or other representative of SANDAG is
it is understood to be conceptual approval only and does not
ility for complying with all laws, codes, industry standards,
by�pegligent acts, errors, omissions, noncompliance with
of the Grantee or its subgrantees.
of Conduct. The Grantee agrees to maintain a
written code of conduct or standards of conduct that shall govern the actions of its officers,
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employees, council or board members, or agents engaged in the award or administration of
subagreements, leases, or third -party contracts supported with [SGIP or ATGP] Funding. The
Grantee agrees that its code of conduct or standards of conduct shall specify that its officers,
employees, council or board members, or agents may neither solicit nor accept gratuities,
favors, or anything of monetary value from any present or potential subgrantee, lessee, or
third -party contractor at any tier or agent thereof. The Grantee may set de minimis rules
where the financial interest is not substantial, or the gift is an unsolicited item of nominal
intrinsic value. The Grantee agrees that its code of conduct or standards of conduct shall also
prohibit its officers, employees, board members, or agents from using their respective
Resolution No. 15 -006
Page 10
positions in a manner that presents a real or apparent personal or organizational conflict of
interest or personal gain. As permitted by state or local law or regulations, the Grantee
agrees that its code of conduct or standards of conduct shall include penalties, sanctions, or
other disciplinary actions for violations by its officers, employees, council or board members,
or their agents, or its third -party contractors or subgrantees or their agents.
Personal Conflicts of Interest. The Grantee agrees that its code of conduct or
standards of conduct shall prohibit the Grantee's employees, officers, council or board
members, or agents from participating in the selection, award, or administration of any
third -party contract or subagreement supported by [SGIP or ATGP] Funding if a real or
apparent conflict of interest would be involved. Such a conflict would arise when an
employee, officer, board member, or agent, includingoany member of his or her
V4
immediate family, partner, or organization that employs or intends to employ, any of
the parties listed herein has a financial interes&in X �firm competing for award.
2. Organizational Conflicts of Interest. Th'iSZUantee agrees that its code of conduct or
standards of conduct shall include roceclures for identifying and eventing real and
Y 9 P
apparent organizational conflicts of interest An organizational conflict ofdnterest
exists when the nature of the work to be per =formed -under a proposed third -party
contract or subagreement may, without some restrictions on future activities, result in
an unfair competitive advant ge to the third -party contractor or subgrantee or impair
its objectivity in performing g the contractwork.
B. SANDAG Code of Conduct. SANDAG -1has establish 'iYdrpolicies'`concerning potential conflicts
of interest. These policies apply to Grantee For.all awards by SANDAG, any practices which
might result in unlawful activity are prohibited including, but not limited to, rebates,
kickbacks, or othe unI6Wf lJ1&nsiderations SAANDAG staff members are specifically
prohibited from participating m the selection process when those staff have a close personal
relationship, family relationship or past (wrthinthe last 12 months), present, or potential
business or employment relaCioriship with a person or business entity seeking a contract with
SANDAG �It_ is unlawful fciKany contract tu`b'e made by SANDAG if any individual
Board._ member or staff has a °prohibited financial interest in the contract. Staff are also
proh °ibited from soliciting r accepting gratuities from any organization seeking funding from
SANDAG. SANDAG s officers employees, agents, and Board members shall not solicit or
�cept_ gifts, gratuities, favors, or anything of monetary value from consultants, potential
I
consultants, or parties;Wsubagreements. By signing this Agreement, Grantee affirms that it
has no knowledge of$an ethical violation by SANDAG staff or Grantee. If Grantee has any
RS`
reason to believe a conflict of interest exists with regard to the Agreement or the Project, it
should notify theJSANDAG Office of General Counsel immediately.
a
C. Bonus or Commission. The Grantee affirms that it has not paid, and agrees not to pay, any
bonus or commission to obtain approval of its [SGIP or ATGP] Funding application for the
Project.
D. False or Fraudulent Statements or Claims. The Grantee acknowledges and agrees that by
executing the Agreement for the Project, the Grantee certifies or affirms the truthfulness and
accuracy of each statement it has made, it makes, or it may make in connection with the
Project, including, but not limited to, the Grantee's grant application, progress reports and
invoices.
Resolution No. 15 -006
Page 11
IV. AMOUNT OF FUNDING ASSISTANCE
The Grantee agrees that SANDAG will provide [SGIP or ATGP] Funding for the Project equal to the
smaller of the following amounts: (a) the Maximum SANDAG Amount Approved of $ r ,. or
(b) the amount calculated in accordance with the Maximum Percentage(s) of SANDAG Participation,
which isIME percent (: %). SANDAG's responsibility to make payments under this Agreement is
limited to the amounts listed in the Approved Project Budget for the Project. Grantee's estimate in
its application for funding from SANDAG for the Project is the amount that forms the basis upon
which SANDAG determines the Maximum SANDAG Amount Awarded and Maximum Percentage(s)
of SANDAG Participation. h,
V. MATCHING FUNDS
Grantee has proposed to provide matching funds for the Proje, ct,;and therefore agrees as follows:
A. Duty to Obtain Matching Funds. The Grantee ag
approved in -kind resources, together with the-15 ' dF
assure payment of the actual cost of each Pro ct ac
amount of matching funds and percentage(s) of m�
forth in the Approved Project Budget. The Grantee
necessary to provide its share of the�Project costs at
are needed for Project costs.',iF
ees to provide sufficient funds or
or ATGP] Funding awarded, that will
.ivity covered by this Agreement. The
chingf�u_rd's Grantee shall provide are set
i�grees" o complete all proceedings
3r`bef9re the time the matching funds
B. Prompt Payment of Matching Funds. The G'ra'ntee agrees to"p'rovide the proportionate
amount of the matching funds promptly it incurs Protect costs or Project costs become due.
Each of Grantee's invoices must include its pro, -rata inatchinfund contribution as reflected in
the Approved Projectftdget, along with supporting, descriptive and /or explanatory
documentation -.-for the match g funds provided.
C. Reduction of Matching Funds. -The Gran
,Fr
amount of matching fundsmay be ma "de u
proportional =amount ofthe [SGIP or ATGP ]
maintain thie Maximum Percentage(s) of S
VI.w APPROVED PROJECT BUDGETS
teea,grees that no refund or reduction of the
nlessat the same time, a reduction of the
Funding provided is made to SANDAG in order to
4NDAG Participation.
Except to "the extent that SANDAG determines otherwise in writing, the Grantee agrees as follows:
The Grantee and SANDAG have`agreed to a Project budget that is designated the "Approved
Project Budget "T ee w
he Grantill incur obligations and make disbursements of Project funds only
A
as authorized by theAAppro�,ed Project Budget. An amendment to the Approved Project Budget
requires the issuancO,of a°r ormal amendment to the Agreement, unless the re- allocation of funds
among budget items or 'fiscal years that not increase the total amount of the [SGIP or ATGP]
Funding awarded for the Project, does not negatively impact the benefits obtained from the
Project, and is consistent with applicable laws, regulations, and policies. Prior written SANDAG
Project Manager approval is required for transfers of funds between Approved Project Budget line
items.
Resolution No. 15 -006
Page 12
VII. PAYMENTS
A. Grantee's Request for Payment When Matching Funds Are Required. The Grantee will
demonstrate or certify that it will provide adequate matching funds such that, when
combined with payments from SANDAG, will cover all costs to be incurred for the Project.
Except to the extent that SANDAG determines, in writing, that the Grantee may defer its
provision of matching funds for the Project, a Grantee is required under the terms of this
Agreement to provide matching funds for the Project and agrees that it will not:
1. Request or obtain matching funds exceeding the amount justified by the matching
share previously provided, or
2. Take any action that would cause the proportion ofr [SGIP orATGP] Funding made
available to the Project at any time to exceed the percentage�authorized by the
Agreement for the Project.
B. Payment by SANDAG. Upon receiving a requestl "for payment and adequate supporting
information, SANDAG will make payment, [oeiir or
with TDA fundingM authorize the
County of San Diego to make payment] for eligibleamounts to Grantee withmthirty (30)
days if Grantee has complied with the requirements of'themAgreement, including submission
of a Quarterly Report which is included as Attachment�D as satisfied SANDAG that the
[SGIP or ATGP] Funding requested isjgneeded for Project purposes in that requisition period,
and is making adequate progress toward Projectmcompletionnsistent with Board Policy
No. 035. After the Grantee has demonstrated satisfactory compliance with the preceding
requirements, SANDAG may reimburse the Grantee's apparent allowable costs incurred
consistent with the Approved Project Budget rSANDAG shall retain ten percent (10 %) from
the amounts invoiced�untilp�5tisfactory omplet on of work. SANDAG shall promptly release
retention amounts;to Grantee�following Grantee's satisfactory completion of work and
receipt of Grantee s final invoice and all reci -J' ed documentation.
C. Eligible Costs. The Grantees'�a11 gre ei hat'Project costs eligible for [SGIP or ATGP] Funding
must`cornpl,gwithgthe foli wing require e;nts, unless SANDAG determines otherwise in
JOKE", ft
wrfit�ng. To be eligible for 6i bursement, Project costs must be:
Consistent with th.e Project -Scope of Work, the Approved Project Budget, and other
provisions of the, --' reement.
2. Necessary in orde�r;to accomplish the Project.
3. Reasonablewfor the goods or services purchased.
4. Actual nettbsts to the Grantee (i.e., the price paid minus any refunds, rebates, or other
items of value received by the Grantee that have the effect of reducing the cost
actually incurred, excluding program income).
5. Incurred for work performed, only on a reimbursement basis, after both the
Effective Date of the Agreement and following Grantee's receipt of a Notice to Proceed
from SANDAG.
Resolution No. 15 -006
Page 13
6. Satisfactorily documented with supporting documentation which is to be submitted
with each invoice.
7. Treated consistently in accordance with generally accepted accounting principles and
procedures for the Grantee and any third -party contractors and subgrantees,
(see Section 6 Accounting Records).
8. Eligible for [TransNet or TransNet and TDA] Funding as part of the [SGIP or ATGP].
9. Indirect Costs are only allowable with prior SANDAG approval. Grantee must submit the
fi a= �
following documentation as part of the grant application ,'materials: (1) an indirect cost
WS
allocation audit approved by a qualified independent, uditor or (2) the applicant's
proposed method for allocating indirect costs in acco d'ance,with OMB guidelines.
Indirect cost allocation plans must be reviewed andi�'renewedrannually.
10. Project generated revenue realized by the Grantee shall be utilized in support of the
1
Project. Project generated revenue and expenditures, if any, shall be reported at the
end of the Agreement period.p „
D. Excluded Costs
1. In determining the amountoof [SGIP or ATGP] Fundi g SANDAG will provide for the
Project, SANDAG will exclude
s "tia7t
a. Any Project cost incurred by the Grantee before either the date SANDAG issues a
Notice to Proceed to Grant a or the Effective Date of the Agreement or any
Amendment thereto:
b. Any cost that is not included in the latest Approved Project Budget;
s
C. Any cost for Prolectproperty or services received in connection with a
�Jpr off h
subagreement; Iease;third"-"party contract, or other arrangement that is required
F "to be but has not been, concurred in or approved in writing by SANDAG; and
d. Any cos #ineligible for SANDAG participation as provided by applicable laws,
regulations�or po licies:
2. ,ertain costs at times associated with bicycle and pedestrian projects are not eligible
when the benefit provided is not the exclusive use of bicyclists or pedestrians. These
ins: fic s are.lis' ed below.
a. Curkb arid gutter are part of the roadway drainage system. As such, newly
installed curb and gutter cannot be considered an improvement exclusively for
the benefit of the sidewalk or bike lane and are not an eligible expense.
b. Driveway ramps installed across sidewalks are not for the benefit of pedestrians,
and in fact, degrade the pedestrian environment. Claimants may not include the
cost of driveway ramps in applications for sidewalk projects. However, the
distance across the driveway may be included when computing the per- square-
foot cost of the sidewalk.
Resolution No. 15 -006
Page 14
C. Where roadway design standards require a roadway shoulder width at least as
wide as would be required for a standard bike lane, the cost of the shoulder
construction will not be eligible. Appropriate bikeway signage is eligible.
d. Under some circumstances, it may be necessary to remove and replace curb and
gutter, driveway ramps, drainage facilities and other existing improvements in
order to construct a bikeway or sidewalk. In such cases the cost of this work is
most likely eligible, but claimants should carefully document why this is so in the
claim submittal.
E. The Grantee understands and agrees that payment to the Grante"Obr any Project cost does
not constitute SANDAG's final decision about whether that,costis allowable and eligible for
payment under the Project and does not constitute a waiverof any violation by the Grantee
of the terms of the Agreement for the Project or Board Policy No: -X03;5. The Grantee
acknowledges that SANDAG will not make a final determination about the allowability and
eligibility of any cost until the final payment has beeri made on the Projector the results of
an audit of the Project requested by SANDAG omits Independent Taxpayers'fOversight
Committee (ITOC) has been completed, whichever occurs latest; If SANDAG determines that
the Grantee is not entitled to receive any portion ofthe�[SGIP or ATGP] Funding requested or
paid, SANDAG will notify the Grantee in writing statin_gdits reasons. The Grantee agrees that
Project closeout will not alter the Grantee's responsibility to return any funds due to SANDAG
as a result of later refunds, corrections performance clef icie es, or other similar actions; nor
will Project closeout alter SANDAG s�right to isallo,w, costs and recover funds provided for the
Project on the basis of a later audit or other review Upon notification to the Grantee that
specific amounts are owed to SAND AGUM hether for excess payments of [SGIP or ATGP]
Funding, disallowed costs; .or funds recoveredfrom third parties or elsewhere, the Grantee
agrees to promptly�`remit to SANDAG the amounts owed, including applicable interest,
penalties and administrative-charges. ,
VIII. ACCOUNTING
In compliant ,A"'ith' --' I. able l`aws;.mregulations, and policies, the Grantee agrees as follows:
�Aa
A. Project Accounts :The Grantee agrees to establish and maintain for the Project either a
se crate set of accounts or separ to accounts within the framework of an established
acccoo hAing system that can be identified with the Project. The Grantee also agrees to
NP maintain documentation of all checks, payrolls, invoices, contracts, vouchers, orders, or other
accounting documentsf.related in whole or in part to the Project so that they may be clearly
identified, readily acces'ble, and available to SANDAG upon request and, to the extent
feasible, kepVs'Wp a e from documents not related to the Project.
B. Documentation of Project Costs and Program Income. Except to the extent that
SANDAG determines otherwise, in writing, the Grantee agrees to support all costs charged to
the Project, including any approved services or property contributed by the Grantee or others,
with properly executed payrolls, time records, invoices, contracts, or vouchers describing in
detail the nature and propriety of the charges, including adequate records to support the
costs the Grantee has incurred underlying any payment in which SANDAG has agreed to
participate in based upon a payable milestone.
Resolution No. 15 -006
Page 15
IX. REPORTING, RECORD RETENTION, AND ACCESS
A. Types of Reports. The Grantee agrees to submit to SANDAG all reports required by law and
regulation, policy, this Agreement, and any other reports SANDAG may specify.
B. Report Formats. The Grantee agrees that all reports and other documents or information
intended for public availability developed in the course of the Project and required to be
submitted to SANDAG must be prepared and submitted in electronic and /or typewritten hard
copy formats, as SANDAG may specify. SANDAG reserves the right to specify that records be
submitted in particular formats. A_
C. Record Retention. During the course of the Project and for three years thereafter from the
date of transmission of the final expenditure report, the Grantee agrees to maintain, intact
and readily accessible, all data, documents, reports, recordsPcontra�cts, and supporting
materials relating to the Project, as SANDAG may require.
D. Access to Records of Grantees and Subgrantees. The Grantee agrees to permit, and
require its subgrantees to permit, SANDAG oriits authonzed,representativees upon request, to
inspect all Project work, materials, payrolls, and other data ,"and to audit the books, records,
and accounts of the Grantee and its subgrantees perta'iningto the Project.
E. Project Closeout. The Grantee agrees'that Project closeout does not alter the reporting and
record retention requirements of this`1Agreerrient.
F. Quarterly Reports. Grantee shall submit written q 6—rterly reports to SANDAG detailing the
progress of its work, expenditures mcufed and�,'information regarding whether the Project is
projected to be complete dwithin the limts of the Approved Project Budget,
Project Scheduleand consistent with Board Policy No. 035 and any policy amendments
thereto. Grantee all document the progress�and results of work performed under this
Agreement to the s, tisfaction'of SANDAG Thi'sJncludes progress and final reports, plans,
specifications, estimates, and other Pvirdence of attainment of the Agreement objectives,
which are equested by SANDAG or ITOCv G antee may be required to attend meetings of
SANDAG staff andtcommiftee�s „including but not limited to ITOC, the Regional Planning
Committee, the Tran portation -ommittee, and the SANDAG Board of Directors, to report on
".:
its "progress and respond, to questions.
G. Communities Served,Data and Report. If requested, Grantee shall provide SANDAG with
data regarding how the Project's benefits and burdens were equitably distributed among
socio and economic populations in the area affected by the Project, and associated smart
growth data' �
X. Project Completion, Audit, Settlement, and Closeout
A. Project Completion. Within ninety (90) calendar days following Project completion or
termination by SANDAG, the Grantee agrees to submit a final certification of Project expenses
and final reports, as applicable. All payments made to the Grantee shall be subject to review
for compliance by SANDAG with the requirements of this Agreement and shall be subject to
an audit upon completion of the Project.
Resolution No. 15 -006
Page 16
B. Project Audit.
Note to Grant Recipient: Only the applicable sections will be included.
Note to SANDAG Contracts Staff: Please choose the appropriate:
For TransNet- funded projects:
The Grantee agrees to have financial and compliance audits performed as SANDAG may
require consistent with the TransNet Extension Ordinance The
Grantee agrees that Project
closeout will not alter the Grantee's audit responsibilities Audit costs are allowable Project
costs.
For TDA- funded projects:
The Grantee agrees to have financial and compliance audits performed as SANDAG may
require consistent with Public Utilities Code Section 99245 f�or.TDA funds, and consistent with
the TransNet Extension Ordinance for TransNet funds. The,Grafitee agrees thatProject
closeout will not alter the Grantees audit responsibilit es.i4udit costs are allowable Project
costs. lit,-
C. Performance Audit. The Granteeagrees to cooperate with 5%1NDAG or ITOC with regard to
any performance audit that is performed on the Project pursuant to the TransNet Ordinance.
s� r
D. Project Closeout. Project closeout occu[s whenSANDAG not
the Grantee that SANDAG
has closed the Project, amend,, if apphcable,`eitherforwards the final [SGIP or ATGP] Funding
payment and or acknowledges that the Grantee has remitted the proper refund. The Grantee
agrees that Project closeout by SANDAG doesnot invalidate any continuing requirements
imposed by the Agreement or any. unmet req,ui�ements set forth in a written notification
from SANDAG.
4
E. Project Use:.Grantee was:"avvarded this Agreement based on representations in its grant
ro application regardingJhe Project's intended use. If the Project is a capital project, Grantee
A commits to continued us6: f the Project for the purposes stated in its application for a
a
period of at least five years after completion of construction. SANDAG may require Grantee
to refund SGIP funding. provided for the Project in the event Grantee fails to utilize the
ProjecVfor its intended purposes as stated in the grant application or for any disallowed costs.
XI. TIMELY
RIGHT OF SANDAG TO TERMINATE
A. Grantee shall make diligent and timely progress toward completion of the Project within the
timelines set forth in the Project Schedule, and consistent with Board Policy No. 035 and any
policy amendments thereto. If timely progress is not achieved, SANDAG may, in its sole
discretion, review the status of the Project to determine if the remaining funding should be
reallocated to another eligible project, as per Board Policy No. 035. Grantee understands and
agrees that any failure to make reasonable progress on the Project or violation of this
Agreement and /or Board Policy No. 035, that endangers substantial performance of the
Project shall provide sufficient grounds for SANDAG, in its sole discretion, to terminate this
Agreement.
Resolution No. 15 -006
Page 17
B. In the event Grantee encounters difficulty in meeting the Project Schedule or anticipates
difficulty in complying with the Project Schedule, the Grantee shall immediately notify the
SANDAG Project Manager in writing, and shall provide pertinent details, including the
reason(s) for the delay in performance and the date by which Grantee expects to complete
performance or delivery. This notification shall be informational in character only and receipt
of it shall not be construed as a waiver by 5ANDAG of a project delivery schedule or date, or
any rights or remedies provided by this Agreement, including Board Policy No. 035
requirements.
C. Upon written notice, the Grantee agrees that SANDAG may suspend,:or terminate all or any
part of the [SGIP or ATGP] Funding to be provided for the Prgje'cif the Grantee has violated
the terms of the Agreement, or Board Policy No. 035, or if 5 determines that the
purpose of the laws or policies authorizing the Project would "not be, adequately served by the
.. .
continuation of [SGIP or ATGP] Funding for the Project.:,°
D. In general, termination of [SGIP or ATGP] Funding f6ethe Project will not invalidate
obligations properly incurred by the Grantee before the termination date fo the extent those
obligations cannot be canceled. If, however, SANDAG determines that the Grantee has
willfully misused [SGIP or ATGP] Funding by failing to�mak "e adequate progress "br failing to
comply with the terms of the Agreement, SANDAG reserves the right to require the Grantee
to refund to SANDAG the entire arnount.of [SGIP or Ad 01'
Funding provided for the Project
or any lesser amount as SANDAG mayfdetermine.
E. Expiration of any Project time periodlestablished "in theme Project Schedule will not, by itself,
automatically constitute an expiration orterminati�o ',the Agreement for the Project,
however, Grantee must request and SAN ay agree to amend the Agreement in writing
ff :ro
if the Project Schedule willnot be met. An amendment to the Project Schedule may be made
at SANDAG's discretion if Grantee's requestconsistent with the provisions of Board Policy
No. 035.
X11. CIVIL RIGHTS
The Grantee agrees to comply with all. applicable civil rights laws, regulations and policies and shall
-
include the provisions of this Section`1, in each subagreement, lease, third party contract or other
legally binding document %68 rform ork funded by this Agreement. Applicable civil rights laws,
regulations�and policies inc de; but are not limited to, the following:
A. Nondiscrilmination S NDAG implements its programs without regard to income level,
disability race;�coior; =and national origin in compliance with the Americans with Disabilities
Act and TW6"Wbf tl Civil Rights Act. Grantee shall prohibit discrimination on these grounds,
notify the publicN of their rights under these laws, and utilize a process for addressing
complaints of discrimination. Furthermore, Grantee shall make the procedures for filing a
complaint available to members of the public and will keep a log of all such complaints.
Grantee must notify SANDAG immediately if a complaint is lodged that relates to the Project
or program funded by this grant.
B. Equal Employment Opportunity. During the performance of this Agreement, Grantee and
all of its subcontractors, if any, shall not unlawfully discriminate, harass, or allow harassment,
against any employee or applicant for employment because of sex, race, color, ancestry,
Resolution No. 15 -006
Page 18
religious creed, national origin, disability (including HIV and AIDS), mental disability, medical
condition (cancer), age (over 40), marital status, denial of family and medical care leave,
denial of pregnancy disability leave, veteran status, or sexual orientation. Grantee and its
subcontractors shall ensure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment. Grantee and its
subcontractors shall comply with the provisions of the Fair Employment and Housing Act
(California Government Code Section 12900, et seq.) and the applicable regulations
promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0, et seq.). The
applicable regulations of the Fair Employment and Housing Commission implementing
California Government Code Section 12990 (a -f), set forth in Chapter 5 of Division 4 of Title 2
of the California Code of Regulations, are incorporated into..,thrs.Agreement by this reference
and are made a part hereof as if set forth in full. Grant e and, its subcontractors shall give
written notice of their obligations under this clause to labor organizations with which they
have a collective bargaining or other agreement..: '� ��.
XIII. OWNERSHIP OF WORK PRODUCT
SANDAG shall own any deliverables created in whole or in part foSANDAG's kien,�efit pursuant to
the Scope of Work for the Project. The term "deliverables incfudes, but is not`-limited to, all
original drawings, reports, photos, and other documents,'includmg detailed calculations and other
work product developed for the Projectorrservices performed on the Project.
XIV. DISPUTES AND VENUE
A. Choice of Law. This Agreement shall"be mterpretetl m accordance with the laws of the
State of California
q� k %N'
B. Dispute Resolutio"n'Pro�cc s "s. In the event Grantee has a dispute with SANDAG during the
performance of 11twis,
Agreement, Grantee sshall continue to perform unless SANDAG informs
Grantee in writingjo' cease perforlmance The dispute resolution process for disputes arising
under this Agreement shall .-be as�fo ws
wn
1 �, Grantee shall subriit a statement of the grounds for the dispute, including all
:- pertinent dates, names of persons involved, and supporting documentation, to
SANDAG's P oleo Manager. "The Project Manager and other appropriate SANDAG staff
will review the documentation in a timely manner and reply to Grantee within twenty
:(20) calendar days. Upon receipt of an adverse decision by SANDAG, Grantee may
submit a request for reconsideration to SANDAG's Executive Director. The request for
rec'ons'ideration must be received within ten (10) calendar days from the postmark date
of SANDAG's reply. The Executive Director will respond to the request for
reconsideration within ten (10) working days. The decision of the Executive Director
will be in writing.
2. If Grantee is dissatisfied with the results following exhaustion of the above dispute
resolution procedures, Grantee shall make a written request to SANDAG for appeal to
the 5ANDAG Regional Planning Committee for SGIP projects or to the SANDAG
Transportation Committee for ATGP projects. SANDAG shall respond to a request for
mediation within thirty (30) calendar days. The decision of the Regional Planning
Committee or Transportation Committee shall be final.
Resolution No. 15 -006
Page 19
C. Venue. If any action is brought to interpret or enforce any term of this Agreement, the
action shall be brought in a state or federal court situated in the County of San Diego,
State of California. In the event of any such litigation between the parties, the prevailing
party shall be entitled to recover all reasonable costs incurred, including reasonable attorney's
fees, litigation and collection expenses, witness fees, and court costs as determined by the
court.
XV. ASSIGNMENT
Grantee shall not assign, sublet, or transfer (whether by assignment orgnovation) this Agreement or
any rights under or interest in this Agreement.
U111I11111111 10Fi01J-11 10
Grantee shall procure and maintain during the period of 1performance "of;this Agreement, and for
twelve (12) months following completion, policies,;. of "insurance from insurance companies
authorized to do business in the State of California ,or „the equivalent types "and amounts of self -
insurance, as follows:
''
A. General Liability. Combined single limit of $1,000;000 "per occurrence and $2,000,000
general aggregate for personal andbodily injury, m6luding death, and broad form property
damage. The policy must includ,e� an acceptable "Waiver..of Transfer Rights of Recovery
Against Others Endorsement.” The policy must name SANDAVGlas an additional insured in the
endorsement. A deductible or retention may beAutl'ized, subject�to approval by SANDAG.
B. Automobile Liability -For personal an 'd,;bodily�Jnjury, inel'u ing death, and property damage
in an amount not IesstFian$"1,000,000
C. Workers' Compensation and EmployersLiability. Policy must comply with the laws of
the State of California The�olicy must include an acceptable "Waiver of Right to Recover
a
From Others Endorsement ",namirgS'ANDAGas an additional insured.
D. otherrRequr�ements 'Grantee shall furnish satisfactory proof by one or more certificates
,(original copies)'that it hasgthe foregoing insurance. The insurance shall be provided by an
acceptable insurance provider, as determined by SANDAG, which satisfies the following
mm mum requirements.
Nrn insurance Carrie "r qualified to do business in California and maintaining an agent for
service of process within the state. Such insurance carrier shall maintain a current
A M {Best ratingfc assification of "A -" or better, and a financial size of "$10 million to
�M ft.
$24 milli on,(Class V) or better," or
2. A Lloyds of London program provided by syndicates of Lloyds of London and other
London insurance carriers, providing all participants are qualified to do business in
California and the policy provides for an agent for service of process in California.
E. Certificates of insurance shall be filed with SANDAG. These policies shall be primary insurance
as to SANDAG so that any other coverage held by SANDAG shall not contribute to any loss
under Grantee's insurance. Insurance policies shall not be canceled without first giving thirty
Resolution No. 15 -006
Page 20
(30) days advance written notice to SANDAG. For purposes of this notice requirement, any
material change in the policy prior to its expiration shall be considered a cancellation.
XVII. INDEMNIFICATION AND HOLD HARMLESS
A. Generally. With regard to any claim, protest, or litigation arising from or related to the
Grantee's performance in connection with or incidental to the Project or this Agreement,
Grantee agrees to defend, indemnify, protect, and hold SANDAG and its agents, officers,
Board members, and employees harmless from and against any and all claims, including, but
not limited to prevailing wage claims against the Project, asserted:or established liability for
damages or injuries to any person or property, includingginj °ury to the Grantee's or its
subgrantees' employees, agents, or officers, which arise from or are connected with or are
caused or claimed to be caused by the negligent, reckless; or willful acts or omissions of the
Grantee and its subgrantees and their agents, officers; o employee ,din performing the work
or services herein, and all expenses of investigating and defend ingagainst same, including
d Z
attorney fees and costs; provided, however, that,the Grantee's duty to indemnify and hold
harmless shall not include any claims or liability ansing from the established sole negligence
or willful misconduct of SANDAG, its Board of Directors, agents; officers, or employees.
B. Intellectual Property. Upon request by SANDAG;. the , rantee agrees to indemnify, save,
and hold harmless SANDAG and its Board of Directors,'officers, agents, and employees acting
within the scope of their official` duties against any liability including costs and expenses,
resulting from any willful or intentio al violation by the�Grantee of proprietary rights,
copyrights, or right of privacy, arising out of,ft he °`publication translation, reproduction,
delivery, use, or disposition of any data furnished under the Project. The Grantee shall not be
required to indemnify SANDAG for anysuch liability caused solely by the wrongful acts of
SANDAG employe`r'ag`e'"'n
es o ts
XVII1. INDEPENDENT ,'CON'
" �;
A. Status of Grantee.
. 004'
an independent cont
control of AN15
.-'. with SANDAG as pro.
to this Agreement sh
VA SANb,AG shall not m
=K
shaIF64,6t be require
Grantee agrees to in
overtime payment;r o
make on behahl ,onGr
Graritee'shallwperfo,rm the services provided for within this Agreement as
ract6r %-and not as anCemployee of SANDAG. Grantee shall be under the
s to the result to be accomplished and not the means, and shall consult
vided for ►n the Scope of Work. The payments made to Grantee pursuant
all.--be the fulland complete compensation to which Grantee is entitled.
ake,Ibny federal or state tax withholdings on behalf of Grantee. SANDAG
I to pay any workers' compensation insurance on behalf of Grantee.
demnify SANDAG for any tax, retirement contribution, social security,
r workers' compensation payment which SANDAG may be required to
antee or any employee of Grantee for work done under this Agreement.
B. Actions on behalf of SANDAG. Except as SANDAG may specify in writing, Grantee shall
have no authority, express or implied, to act on behalf of SANDAG in any capacity
whatsoever, as an agent or otherwise. Grantee shall have no authority, express or implied, to
bind SANDAG or its members, agents, or employees, to any obligation whatsoever, unless
expressly provided for in this Agreement.
Resolution No. 15 -006
Page 21
XIX. SEVERABILITY AND INTEGRATION
If any provision of the Agreement is determined invalid, the remainder of that Agreement shall not
be affected if that remainder would continue to conform to the requirements of applicable laws or
regulations. This Agreement represents the entire understanding of SANDAG and Grantee as to
those matters contained in it. No prior oral or written understanding shall be of any force or effect
with respect to those matters covered hereunder. This Agreement may not be modified or altered
except in writing, signed by SANDAG and the Grantee.
XX. PROJECT MANAGER
The Grantee has assigned [INSERT PROJECT MANAGER NAME], -a
Project. Project Manager continuity and experience is deemed esser
out the Project in accordance with the terms of this Agreement.
Project Manager without first providing written notice to SANDAG.
XXI. NOTICE
Any notice or instrument required to be given or delivered
delivered by depositing the same in any United States,
Post
prepaid, addressed to:
San Diego Association of Governments
401 B Street, Suite 800
San Diego, CA 92101
Attn: Susan Baldwin / 5uchi Mukherjee
Grantee:
[LOCAL AGENCY NA
[LOCAL AGENCY AD
Attn: [LOCAL AGEN(
Project Manager for the
n Grantee's ability to carry
,itee shall not change the
is Agreement Iffiay- be given or
registered or certified, postage
er receiving this original agreement back from the
na/ agreement for final SANDAG "wet" signatures,
Planning staff that the applicable RTIP has been
Resolution No. 15 -006
Page 22
XXI1. SIGNATURES
The individuals executing this Agreement represent and warrant that they have the legal capacity
and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date written
above.
SAN DIEGO ASSOCIATION OF GOVERNMENTS [INSERT JUR
GARY L. GALLEGOS OR DESIGNEE 0111'Namel
Executive Director AFTitlel
APPROVED AS TO FORM:
Office of General Counsel
5 TO FORM:
Resolution No. 15 -006
ATTACHMENT A
SCOPE OF WORK, SCHEDULE, AND APPROVED PROJECT BUDGET
Project Location
(SPECIFIC PROJECT LOCATION INCLUDING JURISDICTION, COMMUNITY, NEIGHBORHOOD,
CORRIDORS, AND INTERSECTIONS)
Project Description
[PROJECT TYPE (DESIGN AND /OR CONSTRUCTION, MASTER PLAN ETC ),TYYPES OF
IMPROVEMENTS /RECOMMENDATIONS, PROJECT GOALS]
(INSERT SCOPE, SCHEDULE AND APPROVED PROJECT BUDGET)
Tr
Page 23
ATTACHMENT B
COMPETITIVE GRANT PROGRAM PROCEDURES
Applicability and Purpose of Policy
This Policy applies to all grant programs administered through
another source, including but not limited to the Smart Grow
Mitigation Program, Bike and Pedestrian Program, Senior p
Administration grant programs, and Active Transportation,"
Nothing in this Policy is intended to supersede federa!II
contract documents that conflict with the requirement!
government grant funds to pay for all of the projects'.,w(
For this reason, SANDAG awards grant funds on a compe
to perform their proposed project on a timely basis into a
accountable to the project schedules they, Piave prop(
competitive process and encourage grantees to get their
public can benefit from the project deliverables as soonas
Procedures
Project Milestone:and Completion
Resolution No. 15 -006
Page 24
BOARD POLICY NO. ®35
\N'E G, whether from TransNet or
Incentive Program, Environmental
u Grant Program, Federal Transit
Program:
state grant rules, regulations, statutes, or
in this Policy. There `arenever enough
rthy of funding in the SanDiego region.
`ive basis that takes the grantees' ability
�o t: SANDAG intends to hold grantees
,count
order to ensure fairness in the
sedvift
V07;4%,
prolectsli „ftlemented quickly so that the
bossible.
1.1. When signing a, -ant agreement =
r,
Resolution No. 15 -006
Page 25
complete within two years following award of the consultant contract. Completion
of planning for purposes of this policy shall be when grantee approves the final
planning project deliverable. If no consultant contract award is necessary, the
planning project must be complete within two years of execution of the grant
agreement.
1.1.3 Funding for Operations Grants. If the grant will fund operations, the project
must be completed according to the schedule provided in the grant agreement, but
at the latest, any necessary services contract for operations must be awarded within
one year following execution of the grant agreement; and the operations must
commence within six months following award of the operations contract. If no
services contract for operations is necessary, the,,, ions project must commence
within one year of execution of the grant agree ent_
1.1.4 Funding for Equipment or Vehicl
or vehicles, the project must be compl,etE
grant agreement, but at the latest,�any
or vehicles must be awarded within o
agreement, and use of the equipment o
commence within six months following a
Project Milestone and Complet
2.1. Schedules within grant agreem
N -,: ..�
will identify interim milestones in add
Grant recipients may receive extension
good cause Extensions of up to six me
miss a completion deadlihe�p in Sectio
Director. Extensio0ns beyontl six months
completion deadline in Section 1 must
has been deIegatedA,he ne essary, autF
2, the.:;following
sG'rants. If the grantwill fund equipment 0 I
'according to the schedule provided in the
ecessary purchase contracts for equipment
e year following execib lof the grant
e hiclfor the benefit of the public must
yard "o, the purchase contract.
ons
ents may "'include project scopes and schedules that
ition td'those described in Section 1 of this Policy.
son.thei project= `schedules of up to six months for
n�t I ggregate that would not cause the project to
n 1;. "may be approved by the SANDAG Executive
aggregate or that would cause the project to miss a
be a -pproved by the Policy Advisory Committee that
io,rity by the Board. For an extension to be granted
Pitions must be met:
2.1.1 Four' extension requests of up to six months, the grantee must request the
extension in writing to,,-the SANDAG Program Manager at least two weeks prior to
the earliest project schedule milestone deadline for which an extension is being
requested. The Executive Director or designee will determine whether the extension
should be granted. The Executive Director's action will be reported out to the Board
iri,fo lowin§�Oonth's report of delegated actions.
2.1.2. 'Algrantee seeking an extension must document previous efforts undertaken
to maintain the project schedule, explain the reasons for the delay, explain why the
delay is unavoidable, and demonstrate an ability to succeed in the extended time
frame the grantee proposes.
2.1.3. If the Executive Director denies an extension request under this Section 2,
the grantee may appeal within ten business days of receiving the Executive
Director's response to the responsible Policy Advisory Committee by sending the
appeal to the SANDAG Program Manager.
Resolution No. 15 -006
Page 26
2.1.4. Extension requests that are rejected by the Policy Advisory Committee will
result in termination of the grant agreement and obligation by the grantee to
return to SANDAG any unexpended funds within 30 days. Unexpended funds are
funds for project costs not incurred prior to rejection of the extension request by the
Policy Advisory Committee.
3. Project Delays and Extensions in Excess of Six Months
3.1. Requests for extensions in excess of six months, or that will cause a project to miss a
completion deadline in Section 1 (including those projects that were already granted
extensions by the Executive Director and are again falling behind schedule), will be
considered by the Policy Advisory Committee upon request to the SANDAG Program
Manager. "PUP s
3.2 A grantee seeking an extension must
maintain the project schedule, explain the real(
unavoidable, and demonstrate an ability to succe
proposes. The grantee must provide the necessa
a report to the Policy Advisory Committee. Ifs
utilized TransNet funds, the request will first
5curr'ent previous efforts undertaken to
*,,
is for the delay, explain why the delay is
d in the extended tim6k,frame the grantee
information to SANDAG staff to place in
MI
NY? me is available, pand the grant
be "teken to the Independent Taxpayer
Advisory Committee (ITOC) for ",�a recommendation The grantee should make a
representative available at the me' 'fing to present �ttieinformation to, and /or answer
ny
questions from, the ITOC and Policy Advis6fy' mittee
3.3 The Policy Advisory Committee will only "' t' extension under this Section 3 for
extenuating circumstances that the grantee could not have' reasonably foreseen.
4. Resolution andAExecution of the Grant Acgi ment
4.1 Two weekspnorto thereview by'the Policy Advisory Committee of the proposed
r m
grants, prospectivevgrantees,'must submit a resolution from their authorized governing body
that 'n-c--l' ud'' the provisions in this Su section 4.1. Failure to provide a resolution that meets
the requirements in this, 4.1 will result in rejection of the application and the
application will b"e "dropped from consideration with funding going to the next project as
scored by the evaluation committee. In order to assist grantees in meeting this resolution
deadline, when SANDDAG issues the call for projects it will allow at least 90 days for grant
application submission
4.1.1 Grantee governing body commits to providing the amount of matching
funds�set nth in the grant application.
4.1.2 Grantee governing body authorizes staff to accept the grant funding and
execute a grant agreement if an award is made by SANDAG.
4.2 Grantee's authorized representative must execute the grant agreement within 45
days from the date SANDAG presents the grant agreement to the prospective grantee for
execution. Failure to meet the requirements in this Subsection 4.2 may result in revocation
of the grant award.
Resolution No. 15 -006
Page 27
Increased Availability of Funding Under this Policy
5.1. Grant funds made available as a result of the procedures in this Policy may be
awarded to the next project on the recommended project priority list from the most recent
project selection process, or may be added to the funds available for the next project
funding cycle, at the responsible Policy Advisory Committee's discretion. Any project that
loses funding due to failure to meet the deadlines specified in this Policy may be
resubmitted to compete for funding in a future call for grant applications.
Adopted: January 2010
Amended: November 2014
Resolution No. 15 -006
Page 28
ATTACHMENT C
PROJECT IMPLEMENTATION AND OVERSIGHT REQUIREMENTS
Capital Grants
1. Contact Information: Grantee must provide SANDAG with contact information for the project
manager. Grantee must provide SANDAG with updated contact information in a timely manner if
there are any changes to staff assigned.
2. Baseline Data Collection: Prior to the construction of grannt"f�unded improvements, the
Grantee is responsible for developing a baseline data collection��rplan with SANDAG to gather
information on pedestrian and bicyclist activity. At a minimum data should be collected for
observed bicycle and pedestrian volumes, behavior, and attitudes"in the project area. Once the data
collection plan is approved by SANDAG staff, the Grantee:is responsible for,
carrying out the plan
and returning collected data to SANDAG as a delivel,"., .."Standardized forms required for data
collection will be provided by SANDAG.
Grantees are encouraged to use the National Bic�ycleand Pmed�estrian Document ation Project
methodology and plan for the following: a�
• Conduct counts prior to projecf,to1
second week of September. Supplem
January, May, and July to provide seas
• Conduct counts for two hours, at pea
attracting utilitarian tr ps should be c
5 to 7 p.m., whereas facilities,attractin
from 9 to 11a.rnl
on, during National Documentation Days in the
ry counts and =su veys can be conducted during
da a; ifdesired.
elative'totfie facility. For example, facilities
n a Tuesday, Wednesday, or Thursday from
tonal trips should be counted on a Saturday,
In the case that the above timefram'es are deemed° infeasible due to the project schedule, the
r5 s.w
Grantee and, SANDAG will collaborate on;ansalternative data collection methodology and
procedure: �... ".+ s x
A subs' t of Grantees may Iselected for, in -depth evaluation by SANDAG, in which case, SANDAG
will coed{u°ct the data collection effort with required participation from Grantee staff. Such in -depth
evalu ..
ation conducted by SANDAG will take place solely for the purpose of SANDAG
Active Transportation dataa�collection and monitoring efforts, and will not impact Grantees'
budgets.
Grantees should pl5h1to`1budget five thousand dollars ($5,000) for data collection. For questions or
assistance with data 1, collection, contact Christine Eary at Christine.Eary @sandag.org, or
(619) 699 -6928.
3. Design Development and Community Meetings: Grantee must provide SANDAG with
advance notice (preferably within two weeks) and agendas of all design development and
community meetings, and a meeting summary following the meeting. SANDAG staff may attend
any meetings as appropriate.
Resolution No. 15 -006
Page 29
4. Plan Review: Grantee must submit project design drawings and cost estimates (if available) to
SANDAG for review and comment at 30 percent, 60 percent, 90 percent, and 100 percent. SANDAG
staff may meet with the Grantee to comment on submitted plans and assure substantial
conformance. 5ANDAG may comment on submitted plans regarding:
• Whether they are consistent with the Project proposed in the original grant application, and
• Consistency with accepted pedestrian /bicycle facility and smart growth design standards.
5. Quarterly Reports and Invoices: Grantee must submit quartergy reports and invoices to o
5ANDAG, detailing accomplishments in the quarter, anticipated progress next quarter, pending
issues and actions toward resolution, and status of budget and schedule. Furthermore, the Grantee
agrees to provide project milestone information (such as presentations to community groups, other
agencies, and elected officials, ground - breakings, and ribbon- cutt `ds) to support media and
communications efforts. ' ,A�
6. Media and Community Outreach Coordination: Press materials shall be provided to SANDAG
staff before they are distributed. SANDAG logo(s) should be included in press materials and other
project collateral. Furthermore, the grantee agrees�top�roviderp o ect milestone information to
NE, T
support media and communications efforts.
7. Photo Documentation: Grantees ar�eresponsible for the following photo documentation:
• Before and after photos, which should be ken,from similar,,angles to showcase how a
articular area has been transformedover time.
I's P g,
• Project milestone photo°(such as groundbreakings and ribbon- cuttings).
• Photos taken throughout- construction phases and throughout the length of the project.
Photos should be high;- resolutio"(at least 4 inches by 6 inches with a minimum of 300 pixels per
inch) and contain captio } s withproject� descriptions, dates, locations, and the names of those
featured if appropriate''a�a
8. Projeitt Signage Each, project or, program in excess of $250,000 funded in whole or in part by
revenuesxfrom the Traniiv Extension--'Ordinance shall be clearly designated during its construction
or i lementation as being provided by'such revenues. SANDAG will provide sign specifications.
Grantee ag es to follow sigh specifications and submit proof files to SANDAG for approval before
printing.
9. PerformanceMonitor1ng: SANDAG staff may measure performance of the constructed capital
improvements against stated project objectives, and evaluate the overall grant program. Grantee is
expected to meet with "5ANDAG staff to identify relevant performance measures and data sources,
and provide available data and feedback regarding the program as appropriate.
Resolution No. 15 -006
Page 30
Planning and Non - Capital Grants
1. Contact Information. Grantee must provide SANDAG with contact information for the project
manager. Grantee must provide SANDAG with updated contact information in a timely manner if
there are any changes to staff assigned.
2. Request for Proposals and Consultant Selection. Upon request by SANDAG, Grantee must
submit consultant draft Request for Proposals to SANDAG staff for 'review and comment for
consistency with the agreed upon Scope of Work with SANDAG (Attachment A).
3. Quarterly Reports. Grantee must submit quarte41yquairter,_pencl `eports to SANDAG, detailing
accomplishments in the quarter, anticipated progress nexing iss ues and actions
toward resolution, and status of budget and schedule.
r
4. Stakeholder and Community Meetings. Grantee must provide SANDAG with advance notice
. � IRV
(preferably within two weeks) and agendas of all stakeholder and commuri`°ity meetings, and a
meeting summary following the meeting. SANDAG staff�.`may attend any meetings a —, propriate.
5. Media and Community Outreach Coordination. Pressrmaterials shall be provided to SANDAG
staff before they are distributed. SANDAG glogo(s) should be iri
Resolution No. 15 -006
Page 31
ATTACHMENT D
QUARTERLY REPORT AND INVOICE FORMS
TransNet Smart Growth Incentive Program and
TransNet(TDA Active Transportation Grant Program
Quarterly Report
Report Submittal Date: [Insert]
Reporting Period: [Insert - Example: FY 2014, Quarter 11
PART 1: DESCRIPTION OF ACTIVITY FO
1. Work Accomplished This Reporting Peri
[INSTRUCTIONS: Replace this text with a detai
underway during the reporting ,periodln a bullet
Example:
• Task 1 - Award Consultant Contr;
members from the City, MTS, NTE
interviewed the 3 firms and self
approved the consultant contract
a kick off meeting OM u y 10,
• Task 2 - PbR '0, utreach City
'Workshop for this,.project. Tlie'ar
�°Februa ylMarch 2014 timeframe.
• Task 3 -Etc `
• Task 4 - Etc. -__'
n a
NG P
iption of work completed and
�ference specific tasks.]
ed RFP and convened a selection panel of 5
id SANDAG to shortlist 3 of 9 firms. The panel
XYZ Group for this project. The City Council
XYZ Group on January 1, 2014. City staff held
I:.f' and XYZ Group began organizing the first
ipated date of the first workshop will be in the
2. Deliverables Produced This Reporting Period
[INSTRUCTIONS, 56rdmarize the deliverables produced during this period and indicate the
date submitted ta,SANDAG. Deliverables can be submitted as an attachment to this report.
See Item 5 for more details.]
Example:
• Final RFP - Submitted in December 2014.
• Approved Consultant Contract and Kick -Off Meeting Notes - Submitted with this
report. Please see accompanying list of attachments.
3. Is there an accompanying invoice for this period?
Resolution No. 15 -006
Page 32
[INSTRUCTIONS: Indicate YES or NO.]
4. Work Anticipated for the Next Reporting Period
[INSTRUCTIONS: Replace this text with a brief description of work anticipated for the next
reporting period. Also note any upcoming meetings or workshops.]
5. List of Attachments
[INSTRUCTIONS: List any deliverables or invoice documents
Attachments over 6MB should be sent via WeTransfer.] 4
WeTransfer Link: https:Hsandaci.wetransfer.com/
Attachment 1: Consultant Contract
Attachment 2: Kick -Off Meeting Notes
Attachment 3: Invoice Spreadsheet
Attachment 4: Invoice Doturnentation
PART 2: SCHEDULE AND TASK
Task ,
Scheduled
Scheduledka
Status
,Timis g
;Antici ated,
"Antici ated&
p
1,r,,h w�(�i, liC�6P w"
�Start�Date
e. 6 M � ( : `
Completion��
dru �"r�i, ,rS p uP�k r
�ti
i , ik . Al
o-;��1�"
Gab
. Lp 5
Start Date#�N'°
«
dM" ,.1�4�if�� ,z} �N t° iR!
�Completion�`
�I
. "Date
(PerGirant
�
(Per Grant
a��
(If
Different"
(If
Different
b�
�t + w:a
Scope °of
r::. !.
Scope ofi�
-$'��i t
{ � ��
n � ,,�� q
.a�. .'r
from Grant -
a "k �IPi �''.��'�"'.".'5'�a ° +�a- �„"r,.
from Grant s
(Mork)
Work)w
Scope of a :
-Scope of
rk)
w
NTP Date��
Task 3 �'
[mm /dd /yy]
' [mm /dd /yy]
sjIn Progress/
Completed/
[On
Time/
[mm /ddlyy]
[mm /dd /yy]
5
°.,
Not Started]
Delayed]
Task 2:
Policy No.
[m'AIdd /yy]
[rnm /dd /yy]
[In Progress/
Completed/
[On
Time/
[mm /dd /yy]
[mm /dd /yy]
035
Not Started]
Delayed]
Milestone
Task 3:
[mm /dd /yy]
[mm /dd /yy]
[in Progress/
[On
[mm /dd /yy]
[mm /dd /yy]
Policy No.
Completed/
Time/
035
Not Started]
Delayed]
Milestone
Resolution No. 15 -006
Page 33
PART 3: CHALLENGES, SCHEDULE DELAYS, AND AMENDMENT
REQUESTS
Challenges and Actions Toward Resolution (if applicable)
[INSTRUCTIONS: If you are experiencing challenges in completing project tasks, please provide
information about the delay and actions taken to resolve issues. If an amendment is needed,
provide justification and check the appropriate box below.]
❑ No amendment requested at this time
❑ Amendment requested to *:
❑ Project Schedule
❑ Project Budget
❑ Scope of Work
*Failure to check a box in the above section assumes there is no
subject to SANDAG's approval. It is the Grantees responsibility i
Policy No. 035: Competitive Grant Program P ocedu&res and grar
PART 4: PROJECT STATUS R
Prepared by
Amendment requests are
ce with SANDAG Board
and conditions.
Resolution No. 15 -006
Page 34
INVOICE INSTRUCTIONS
Step 1: Complete the Quarterly Progress Report
Reimbursements cannot be made without a completed Quarterly Progress Report.
Step 2: Gather Documentation for Staff Costs, Consultant/Contractor Costs, and Other Costs. i a
Prowde SANDAG with a copy,of any, consultant and contractor agreements awarded through the grantG"
.w
Staff Costs should be supported by certified payroll documentation „
Consultant costs should be supported by the consultant invoice AND a proof of payment The proof of payment can be either a copy of the check provided to the
consultant or printout from the project's financial accounting system showing that funds were�disbursed. ,,.
Contractor costs should be supported by the contractor invoice, schedule of values, AND a proof of pay nt °The proof of payment can be either a copy of the check
provided to the contractor or a printout from the project's financial accounting system showing that funds were,disbursed.
Other costs should be supported by either an invoice from the vendor or a receipt AND`miast be accompanied by a proof of payment. The proof of payment can be either a
copy of the check provided to the vendor or a printout from the project's financial accounting system, showing that funds were disbursed.
Clearly identify (i e., highlight or circle all rant- related expenses on documents that'include non related costs'
o ) _g .. _ ..._ .. _� _..
Ste 3: 'Complete . - .�.
Step the Expense Summary.
Summarize the total Staff Costs Consultant /Contractor Costs, and Other Costs incurred d Mit a reporting period.
Confine that you have the adequate documentation
Break down each cost by task, This will help vnth the next step to complete the invoice statement u.
_..... _.
Double check and make sure all sub - totals have been calculated correctly' ; a
Ste 4: Complete the Invoice Statement rE
Step Ente�he costs for each task (calculated in Step 3) into the appropriate cells of the Invoice Statement �e SANDAG contribution, match contribution, and retention
amounts should automatically calculate r
Enter preHOUS costs by task into the appropriate cells ofthe spreadsheeteThe remaining grant balance should automatically calculate.
Step 5: Submit Quarterly Progress Report, Invoice and, upporting Documentatlon,to SANDAG at:
sgatgrants(a�sandag.org
Sign and scan the completed Quarterly Progress Report Submit it in PDF fonn
Sign and scan the invoice statement. Submit it m�`PDF form., , , a
Submit supporting documentation in PDF form9'���. "
Submit the completed Excel workbook,"
Files in excess of 6M6 should be submitted,via
hftlgs://sandag.weiransrfer.com s °,
Resolution No. 15 -006
Page 35
f?QRTfl"'STQF,F COSTS° ' Q �'
Personnel Time Period Hours Hourly Rate Amount Documentation Attached?
Staff Person A mm /dd /yy to mm/dd/yy 10 $ 100.00)$ 1,000 00 YES /NO
Staff Person B mm /dd /yy to mm /dd/yy 10 $ 1Q0.00�, $ 1,000 00 YES /NO
Staff Person C mm /dd /yy to mm /dd/yy 10, $ 100. °00 $ 1,000 00 YES /NO
[INSERTADDITONAL LINES AS NEEDED]
;i "G
PART 2:CUNSULTANTCONTRACTORCOSTS ��k ` 11 'r-
. m.x.;
MEMO i�1� m ��,i °,',"•„hi : '. +. fir. - _ ^k^*� r, .�.��,
:Consultant /Contractor Invoice No. Invoice Date � � �
DescnptionofCosts ;Amount ;Documentation Attached? ge
e Consultant XYZ 1' 1 /1 /201month off January 2es fohe $ 10'000.00 YES /NO
Consultant XY
Z 2 monlhSOf�elbruary 04
i
000.00 YES /NO
_.
2014
Consultant XYZ 3 3 /1 /2014'Professionahs crvle esafor the `" $ 10,000.00 YES /NO
month of March 2014ad
Outreach Organization ABC 1 3/1/2014YO treaoh'from January 2014 to $ 10,000.00 YES /NO
March 2014
[INSERTADDITONAL LINES AS NEEDED],
a
ms
.. mom. ..-
Vendor
Invoice No
Invoice Date Description of Costs
Amount Documentation Attached?
w,.
VendorA
a 1
_
1/1/2014 Printing costs for January 2014
_. .. _...__
$ 100.00 YES /NO
1
2/1/2014 News Announcement for
$ 100.00 IYES /NO
Vendor B
February 2014 Workshop
1
2128/2014 Snacks for February 2014
$ 100.00 iYES /NO
Vendor C
Workshop
[INSERT ADDITONAL LINES AS NEEDED]
TO
From
_.. _ _ ....__ .. _........ _.,._.._ ..
TRANSNET SMART GROWTH INCENTIVE PROGRAM INVOICE
SUCHI MUKHERJEE
Project Name: [PROJECT NAME]
! SANDAG
Contract Number: 600XXX
'.401 B Street, Suite 800
$0.00
San Diego CA 92101-4231
.. °�
Consultant or.'�
grant Invoice Number #
Name �,
Billing Period: FROM,t+�'i4 ;.� 70
Address
Inwice Date DATE;='"
Reimbursed to
:Grant Award: .m. $0.00
Total to
Balance Remaining $0.00
Contrgator f
P'�'
..,
IIPjI
E
w
d
(?N >� v
TASK
i 4�H,
N Data- F�
i? Date, _ ,
Resolution No. 15 -006
Page 36,,
Total Project Budget
V•.'a 6rant+,Matchvil
. Previous Balance
Current MMIDD/YYYYto MM/DD/YYY.Y
Total Expense SANDAG Total . Match Spent_
$0.00
Task €1 -
$0.00
.<
�
Consultant or.'�
$0.00
TOTAL
�-
Reimbursed to
Match to
Total to
++
¢si
Contrgator f
P'�'
..,
IIPjI
�`Nf('il
F
"3 P (Pi
d
(?N >� v
TASK
i 4�H,
N Data- F�
i? Date, _ ,
,. Date" _
,,; Statt,Costs�ji
COSts
1-.�
�, other,, Costs��
.. ihls;lnvolce _
_., ` This,lnvolce
'!This Invoice
1
RFP
$0.00
$0.00
$0.00:
$Oi00.
W00
fin. $0.00'
$0.00
- $0.00
$0.00
2
Existing Conditions Report
$0.00
$0.00
$0.00
`-. $0100.
$0.00'
$0.00
$0.00
- $0.00
$0.00
3
Public Outreach
$0.00
$0.00
$0.00
' $0.00
_: -- 0.00
_ $0.00
.$0.00
$0.00
$0.00
4
Draft Plan
$0.00
$0.00
' $0 00
$0 00
V "Woo
$0.00
' $0.00
$0.00
' $0:00
5
Final Plan
$0.00
$0.00
, $0'00
�, "'. $0:00
$0.00
$0.00
` '$0.00
$0 00
$0:00
Total
$0.00
$0.00
- $0:001,
. $0-001
$0.00
- - $0.00
$0.00
$07
-
Total Current Expenditures:: , $000
Total Amount Due this In $0,00
_ . .... .._.. _ w _. ,...
air j dip �;
4„'''�
Lose 10% Retention $0.00
Match /o Met to Date: #DIV /01
Total Project Budget
V•.'a 6rant+,Matchvil
Task 1
$0.00
Task ,-2 ", 'V
$0.00
Task €1 -
$0.00
TaskT�41
$0.00
Task--51
$0.00
TOTAL
SANDAG Grant:
$0.00
Match:
$0.00
SANDAG
Contribution %
#DN /01
Required Match %
#DIV /0!
Resolution No. 15 -006
here by certify that the above costs were incurred in performance ofthe work required underthe grantand are consistentwith the amounts evidenced by attached s upporting documents and
e>Penditures.
Signature Printed Name and',Title Date