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Res 15-027RESOLUTION NO. 15 -027 A RESOLUTION OF THE CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR AGENCY TO THE POWAY REDEVELOPMENT AGENCY OF THE CITY OF POWAY, CALIFORNIA, APPROVING AND ADOPTING THE BIENNIUM BUDGET FOR THE FISCAL YEARS 2015 -16 and 2016 -17, AND APPROPRIATING THE FUNDS NECESSARY TO MEET THE EXPENDITURES SET FORTH THEREIN I. ADOPTION OF BIENNIUM BUDGET WHEREAS, the City Manager of the City of Poway has submitted to the City Council of the City of Poway a Financial Program for Fiscal Year 2015 -16 and Fiscal Year 2016 -17, or the 2015 -2017 biennium, consisting of: • Operating Budgets in the amount of $82,915,560 for Fiscal Year 2015 -16, and $83,122,960 for Fiscal Year 2016 -17; distributed by fund as represented in Exhibit A, FY 2015 -16 Budget by Fund, and Exhibit B, FY 2016 -17 Budget by Fund; • A Capital Improvement Program Budget of $11,639,660; • A Multi -Year Project/Program Budget of $493,460; • Bond Redemption in the amount of $3,536,370 for Fiscal Year 2015 -16, and $1,739,280 for Fiscal Year 2016 -17; • Loan/Transfer activity of $256,500 for Fiscal Year 2015 -16, and $675,100 for Fiscal Year 2016 -17; • Estimated General Fund operating revenues and other sources in the amount of $41,198,770 for Fiscal Year 2015 -16, and $42,185,380 for Fiscal Year 2016 -17; • Proposed General Fund operating expenditures in the amount of $40,039,692 for Fiscal Year 2015 -16, and $41,283,344 for Fiscal Year 2016 -17; other uses of $1,110,020 for Fiscal Year 2015 -16 and $1,120,020 for Fiscal Year 2016 -17; and capital improvement expenditures in the amount of $643,000 for Fiscal Year 2015 -16 and $1,070,000 for Fiscal Year 2016 -17. WHEREAS, the City Council of the City of Poway has heretofore considered said budget and fixed the date of June 16, 2015 as the date for holding the public hearing relative to its adoption; and WHEREAS, following duly given notice, the City Council of the City of Poway did hold such public hearing, receiving, considering and evaluating all public comments. Resolution No. 15 -027 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: Section 1: The City Manager's proposed Budget for Fiscal Year 2015 -16 and Fiscal Year 2016 -17 general and special City purposes is approved and adopted in the amount of $83,070,560 for Fiscal Year 2015 -16 expenditures and $83,277,960 for Fiscal Year 2016 -17 expenditures; $5,526,360 for Fiscal Year 2015 -16 capital project and program expenditures and $6,606,760 for Fiscal Year 2016 -17 capital project and program expenditures; $256,500 for Fiscal Year 2015 -16 net City loans and transfers and $675,100 for Fiscal Year 2016 -17 net City loans and transfers; - $256,500 for Fiscal Year 2015 -16 Successor Agency uses and - $675,100 for Fiscal Year 2016 -17 Successor Agency uses; $86,934,630 in Fiscal Year 2015 -16 revenues and $89,879,990 in Fiscal Year 2016 -17 revenues. Section 2: The monies necessary to offset the expenses incurred as detailed in the 2015 -2017 Biennium Budget document, as adopted by the City Council for the City of Poway pursuant to Section 2 hereof, are authorized by this section to be appropriated out of the funds available to the City during the 2015 -16 and 2016 -17 Fiscal Years. Section 3: The City Manager is authorized to make such changes in department operating, program, and capital improvement budget totals during the 2015 -2017 biennium as may be, from time to time, deemed desirable and necessary in order to meet the City's needs. Section 4: The City Manager is further authorized to: a) Re- appropriate prior year's unexpended encumbered funds as of June 30, 2015 for work in progress; b) Use appropriations for both Fiscal Year 2015 -16 and Fiscal Year 2016 -17 at the outset of the Biennium Budget on July 1, 2015, as deemed desirable for the efficient and effective operations of the City. Section 5: The Capital Improvement Projects of the City of Poway are in conformance with the City of Poway Comprehensive Plan as governed by Section 65402 of the California Government Code. II. APPROPRIATIONS OF FUND BALANCES WHEREAS, it has been determined that appropriating unappropriated reserve monies in various funds in a manner corresponding to the operational mode of the City is reasonable and proper; and WHEREAS, funds established and monies appropriated shall not be considered as restricted totally in their availability and use and amounts may be adjusted between funds as necessary to serve the future needs of the City of Poway. Resolution No. 15 -027 Page 3 NOW, THEREFORE, the City Council of the City of Poway does hereby direct that any unappropriated balance in the General Fund as of June 30, 2015, shall be automatically appropriated into the Contingency Fund therein; and That any unappropriated balance in the Water Fund as of June 30, 2015, shall be automatically appropriated into the Contingency Fund therein; and That any unappropriated balance in the Sewer Fund as of June 30, 2015, shall be automatically appropriated into the Contingency Fund therein. III. COLLECTION AND EXPENDITURE OF DEVELOPER DEPOSITS WHEREAS, deposits will be accepted in the Developer Deposit Fund (Fund 761) during the fiscal year based upon the levels of development activity; and WHEREAS, the City is responsible for administering these deposits, including collection and disbursement of funds as necessary to pay for development services. NOW, THEREFORE, be it resolved that the City Council hereby authorizes expenditures of developer deposit funds on hand on July 1, 2015, together with any funds collected during the 2015 -17 biennium. IV. CAPITAL IMPROVEMENT PROGRAM APPROPRIATIONS WHEREAS, the financial plan provides for the appropriation of monies for Capital Improvement Projects; and WHEREAS, these projects may span multiple fiscal years. NOW, THEREFORE, the City Council hereby authorizes a continuing appropriation for the balances remaining in Capital Improvement Projects active as of June 30, 2015, and directs that the authorized appropriation shall be brought forward to be used in the 2015 -17 biennium Capital Improvement Project program, or until the completion of these projects. V. COLLECTION AND EXPENDITURE OF BUILDING INSPECTION FEES WHEREAS, fees collected by the City for building inspection services offset the City's contractual expenditures to provide inspection services. NOW, THEREFORE, be it resolved that the City Council hereby authorizes the expenditure of all such fees collected during the 2015 -17 biennium, at the discretion of the City Manager, provided that these fees be spent for the provision of said contractual building inspection services. Resolution No. 15 -027 Page 4 VI. COLLECTION AND EXPENDITURE OF DONATIONS TO TRUST FUND WHEREAS, donations are accepted by the City for deposit to donor specified City Trust Funds for the purpose of supporting associated programs. NOW, THEREFORE, be it resolved that the City Council hereby authorizes the expenditure of all such revenues collected during the fiscal year 2015 -17 biennium, at the discretion of the City Manager, provided that these expenditures be spent in accordance with the purposes of the individual Trust Funds. PASSED, ADOPTED AND APPROVED, by the City Council of the City of Poway, at a regular meeting this 16th day of June 2015. Steve Vaus, Mayor ATTEST: UP Shei R. Cobian, CMC, City Clerk STATE OF CALIFORNIA ) ) ss. COUNTY OF SAN DIEGO) I, Sheila Cobian, CMC, City Clerk of the City of Poway, do hereby certify under penalty of perjury that the foregoing Resolution No. 15 -027 was duly adopted by the City Council at a meeting of said City Council held on the 16th day of June 2015, and that it was so adopted by the following vote: AYES: LEONARD, CUNNINGHAM, MULLIN, GROSCH, VAUS NOES: NONE ABSENT: NONE DISQUALIFIED: NONE s T Sheil . Cobian, CMC, City Clerk City of Poway Exhibit A BUDGET BY FUND .GAS TAX/ "T SPECIAL FY 2015 - 2016 Proposed GENERAL WATER- SEWER I3RAii+TACi �' , . a ,' � � 131 TRICTR TCT, Legislative and Administrative City Council 114,725 91,631 42,915 1,754 - 15,749 6,976 273,750 City Clerk 185,111 147,849 69,244 2,830 - 25,411 11,255 1 441,700 City Attorney 99,638 79,581 37,271 1,523 - 13,678 6,058 237,750 City Manager 522,376 432,022 224,321 8,111 - 31,827 32,264 1,250,920 Economic Development 337,920 - - - - - - 337,920 Department Total 1,259,770 751,083 373,750 14,24,7 86,665 56,553 2,542,040 Administrative Services Director 428,667 159,258 134,093 284 - 8,358 1,130 731,790 Human Resources 406,015 113,000 58,385 11,081 - 17,166 6,683 612,330 Customer Services 89,966 ' 224,091 205,806 199 - 44 1,553 521,660 Finance 406,428 187,465 72,283 8,696 - 44,380 29,459 748,710 Information Technology 447,994 320,478 227,917 5,942 - 22,861 15,677 1,040,870 General Support Services 302,220 I 165,063 56,126 4,498 - 42,970 17,893 588,770 Risk Management 354,860 { 258,282 87,823 7,039 - 50,237 27,999 786,240 Equip. Replacement & Facilities - - - - - 2,493,810 - 2,493,810 Department Total 2,436,150 1,427,636 842,434 57'j"7739,, 100,395 7,524,180 Community Services I Director 939,140 - - - - - - 939,140 Recreation 372,540 - - - - - 372,540 Lake Operations 878,610 - - - - - - 878,610 Aquatics 807,970 - - - - - - 807,970 Performing Arts Center 1,151,160 - - - - - - 1,151,160 Old Poway Park 453,310 - - - - - - 453,310 Library 59,350 - - - - - 59,350 Interpretive Services 109,030 s - - - - - 109,030 Community Park 798,040 - - - - - 798,040 Department Total 5,569,150 5,569,150 Development Services j Director 748,3631 43,369 18,909 3,420 - 17,178 - 831,240 Current Planning 1,103,550 - - - - - - 1,103,550 Building and Safety Inspection 838,220 i - - - - - - 838,220 Capital Projects Engineering 105,849 3 217,972 34,417 - 7,500 113,093 - 478,830 Land Development Engineering 541,720 1 - - - - - - 541,720 Engineering Inspection 138,816 34,704 46,272 11,568 - - - 231,360 Traffic Engineering 95,130 - - - - - - 95,130 Stormwater Compliance 284,250 284,250 Housing Authority /Programs 39,500 - - - - - 39,500 Successor Agency Admin. 43,000 ! - - - - - - 43,000 Department Total 3,938,398 296,043 99,598 14,988 7,500 130,271 4,486,800 Public Works Director 249,996 424,483 170,408 29,164 - 1 37,652 41,476 953,180 Utility Systems Oper. & Maint. - 816,190 816,190 - - - - 1,632,380 Water Supply,Treatment, Storage - 16,947,480 - - - - - 16,947,480 Wastewater Disposal - - 4,659,860 - - 4,659,860 Water Transmission /Distribution - 1,406,100 - - - - 1,406,100 Wastewater Collection Maint. - - 996,650 - - - 996,650 Reclaimed Water Supply - 821,048 205,262 - - - - 1,026,310 Maintenance Operations 93,995 ' 229,332 95,394 38,979 - 13,972 10,118 481,790 Street Maintenance 1,100,000 128,239 54,959 - 3,296,752 - - 4,579,950 Stormwater & Flood Control 440,316 - - 538,164 - - - 978,480 Vehicle Maintenance - - - - 1,047,320 - 1,047,320 Environmental Programs 50,534 1 123,294 51,286 20,956 7,512 5,439 259,020 Parks, Trails & Landscape Maint. 2,054,305 ? 223,195 - - - - - 2,277,500 Facilities Maintenance 874,868 96,514 32,084 1,014 - 42,029 2,321 1,048,830 Special Districts & Contract Svcs - - - - - - 2,526,330 2,526,330 Department Total 4,864,014 21,215,875 70-21094 628277'' 3,296,752 1,148,484 2,585,685 40,821,190 i Safety Services Director 741,750 - - - - - - 741,750 Fire Suppression 9,265,960 - - - - - - 9,265,960 Fire Prevention 608,900 - - - - - 608,900 Paramedics 394,280 ' - - - - - - 394,280 Law Enforcement 10,961,320 - - - - - - 10,961,320 Department Total 21,972,210 h, - 21,972,210 TOTAL EXPENDITURES 40,039,692____23,690,639 1 8,397,1 695,221 3,304,252 4,045,247 2 742 633 82,915,560 Exhibit B BUIDGET BY FUND OAS AL SP IAtw FY 2016 - 2017 Proposed GENERAL WATER EIIM -R ACE PROP A PLACE. DISTRICTS TG'i?AL Legislative and Administrative City Council 117,185 91,615 52,877 2,889 - 10,529 7,305 282,400 City Clerk 202,990 158,698 91,596 5,004 - 18,239 12,654 489,180 City Attorney 98,657 ' 77,130 44,517 2,432 - 8,865 6,150 237,750 City Manager 545,328 445,643 253,904 10,585 - 26,482 34,859 1,316,800 Economic Development 266,970 - - - - - 266,970 Department Total 1,231,129 773,087 442,894 20,909; 64,115 60,967 2,593,100 Administrative Services Director 445,732 158,621 147,526 1,496 - 5,201 1,204 759,780 Human Resources 346,198 96,429 54,130 10,106 - 13,468 5,869 526,200 Customer Services 94,137 232,238 213,282 208 - 46 1,619 541,530 Finance 419,1961 192,650 87,770 10,525 - 36,534 30,825 777,500 Information Technology 484,167 344,355 254,621 7,360 - 19,782 17,036 1,127,320 General Support Services 305,958 170,365 71,314 6,134 - 33,447 18,772 605,990 Risk Management 357,610 265,032 110,941 9,543 - 34,492 29,202 806,820 Equip. Replacement &Facilities - - - - 962,000 - 962,000 Department Total 2,452,998 1,459,689 939,584 45,372 ;1,104,970 104,526 6,107,140 Community Services Director 957,030 ; - - - - 957,030 Recreation 411,560 i - - - - - 411,560 Lake Operations 908,670 - - - - 908,670 Aquatics 797,530 - - - - 797,530 Performing Arts Center 1,171,730 - - - - - 1,171,730 Old Poway Park 456,700 - - - - - - 456,700 Library 60,710 - - - - - - 60,710 Interpretive Services 111,470 - - - 111,470 Community Park 824,350 ; - - - - 824,350 Department Total 5,699,750 5,699,750 Development Services Director 780,281 4 29,989 38,124 6,274 10,191 - 864,860 Current Planning 1,145,710 - - - - - 1,145,710 Building and Safety Inspection 889,840 - - - - - - 889,840 Capital Projects Engineering 124,156 127,873 158,123 17,875 7,500 67,773 - 503,300 Land Development Engineering 535,870 - - - - - - 535,870 Engineering Inspection 146,622 ` 36,656 48,874 12,219 - - 244,370 Traffic Engineering 96,390 - - - - - 96,390 Stormwater Compliance 304,250 E - - - - - - 304,250 Housing Authority/Programs 39,500 - - - - - - 39,500 Successor Agency Admin. 43,000 - - - - - - 43,000 Department Total 4, 105,620 ' 194,517 245,121 36,368 7,500 77,964 Public Works Director 250,721 ';'' 451,862 179,182 30,078 - 40,277 44,701 996,820 Utility Systems Oper. & Maint. - 815,275 815,275 - - - - 1,630,550 Water Supply,Treatment, Storage - 17,719,250 - - - 17,719,250 Wastewater Disposal - - 4,712,450 - - 4,712,450 Water Transmission /Distribution - 1,437,550 ; - - - - - 1,437,550 Wastewater Collection Maint. - - 1,087,810 - - - - 1,087,810 Reclaimed Water Supply - 811,312 202,828 - - - - 1,014,140 Maintenance Operations 86,281 210,511 87,566 35,780 - 12,825 9,287 442,250 Street Maintenance 1,100,000 g 104,962 44,984 - 2,498,685 - - 3,748,630 Stormwater& Flood Control 419,031 - - 512,149 - - - 931,180 Vehicle Maintenance - - - - - 1,124,280 - 1,124,280 Environmental Programs 52,736 128,668 53,521 21,869 - 7,839 5,677 270,310 Parks, Trails & Landscape Maint 2,110,491 , 229,299 - - - - - 2,339,790 Facilities Maintenance 898,008 3 96,996 36,436 1,516 - 41,332 2,421 1,076,710 Special Districts & Contract Svcs - '' - - - - - 2,647,580 2,647,580 Department Total 4,917,267 22,005,685 7,220,051 601,392' 2,498,685 1,226,553 2,709465 41,179,300' Safety Services 4 Director 761,440 { - - - - - - 761,440 Fire Suppression 9,638,800 - - - - - 9,638,800 Fire Prevention 624,320 4 - - - 624,320 Paramedics 375,260 - - - - - ( 375,260 Law Enforcement 11,476,760 ` - - - - - - 11,476,760 Department Total 22,$76,580 - 22,876,580 TOTAL EXPENDITURES 41,283,344 ` 24,432.979 8,847,651 704 041 2,506,185 2 473 603 2, 75,158 83,122,960